Office and Grounds Support / Runner (Full-Time)

FFCFC; Tallahassee (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive salary

IRA plan

Health insurance

Dental insurance

Vision insurance

Life and disability insurance

Paid holidays

Vacation & sick days

Remote work discussed

Job summary

Florida First Capital Finance Corporation (FFCFC) is seeking an Office and Grounds Support/Runner for our Tallahassee, FL office. This full-time position handles facility upkeep, office support, reception duties, and administrative assistance, with occasional travel.

The ideal candidate is organized, dependable, and comfortable on the phone, with 1+ years in admin or related fields and the ability to perform light housekeeping and maintenance tasks.

Qualifications

• High school diploma or equivalent.
• 1+ years in administrative or clerical work preferred.
• Experience in facilities, office support, maintenance or related field preferred.
• Must be comfortable on the phone.
• Must be organized and attentive to daily needs and changes.
• Must be okay with light housekeeping and maintenance duties.
• Must have access to a reliable, clean car and good driving record.
• Able to pass a criminal background check.

Responsibilities

• Provide backup assistance to Executive Admin.
• Answer incoming phone calls and check messages.
• Perform courier services, including transporting CEO and team to appointments (within Tallahassee and occasional longer trips).
• Assist with daily lunch order coordination when needed.
• Pick up and drop off mail daily.
• Monitor office supplies and report replenishment needs.
• Complete special projects as needed.

Skills

Phone etiquette

Organization

Reliability

Driving

Multitasking

Team player

Detail-oriented

Education

High school diploma or equivalent

Tools

Smartphones

GPS navigation

Driving

Job description

Office and Grounds Support / Runner (Full-Time)

Industry: Non-profit organization specializing in SBA 504 loans

Compensation: Competitive salary based on qualifications and experience plus a comprehensive benefits package (see below for details)

Location: Tallahassee, FL (in-office)

Summary of Qualifications:

• High school diploma or equivalent


• One (1) + years of experience in an administrative or clerical position preferred


• Experience in facilities, office support, maintenance, or a related field preferred


• Must be comfortable on the phone


• Must be organized and attentive to daily needs and unexpected changes


• Must be okay with light housekeeping and maintenance duties


• Must have access to reliable, clean and properly functioning car and a good driving record


• Ability to pass a criminal background check


• Available to work in-office Monday - Friday, approximately 8:00am - 5:00pm


• Available to travel with some work-related overnights required

About us:

Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with headquarters in Tallahassee, FL and other offices across Florida, Alabama and Georgia. When applying for a new job, we feel that it's important for you to know about the workplace culture. You can read about Our Story on our website. At FFCFC, our mission is to drive economic development and job creation by helping small business access capital through SBA, U.S. Treasury and state loan programs. We are especially proud of our goal of increasing lending assistance to underserved businesses and communities. FFCFC is a stable and growing non-profit organization, and we have a lot of pride in our achievements and in our mission. Our workplace is a smaller office environment, so you get to know everyone in the office (i.e. you won't just be a "number").

About this position:

We are seeking a reliable, well-organized, and adaptable Office and Grounds Support/Runner to join our team. This position is based in our Tallahassee, FL office and reports to the Corporate Administration team. The Office and Grounds Support/Runner will handle a variety of tasks that include facility upkeep, grounds maintenance, office support, reception duties, and administrative assistance. Proven successful experience with general administration duties is required. We are specifically looking for someone who: Is a team player who enjoys collaborating, Is reliable and can be counted on, Enjoys days filled with a variety of tasks, Double checks their work and takes pride in producing quality results, Understands the value a strong support staff brings to a company, Is looking for more than just a "job" and wants a stable career with a growing organization, Wants to work for an organization that has a higher purpose than simply making a profit, Currently lives in Tallahassee, FL or the surrounding areas.

Essential Functions of the Office and Grounds Support / Runner

Office Operations & Administrative Support

• Providing backup assistance to Executive Admin


• Answering incoming phone calls and checking overnight messages


• Performing courier services, including transporting CEO and other team members to various appointments generally within Tallahassee but occasionally on longer distance trips


• Assist with daily lunch order coordination when needed


• Pick up and drop off mail daily


• Monitor office supply levels and report replenishment needs


• Completing additional special projects as needed by the company

Office & Grounds Maintenance Support

• Monitoring routine lawn and landscape maintenance


• Completing light scheduled grounds maintenance tasks


• Handling light daily housekeeping duties


• Inspecting buildings and grounds for cleanliness, safety, and maintenance concerns


• Organizing and cleaning storage areas on a scheduled basis

The ideal candidate is someone who:

• Is a team player who enjoys collaborating and working with others


• Is available to work full-time Monday - Friday from approximately 8:00am to 5:00pm in our Tallahassee, FL office, but also willing to undertake work-related travel that may include an overnight stay


• Has basic knowledge of facility and grounds maintenance practices


• Is comfortable with an active position requiring frequent walking, driving, standing, bending, lifting, and movement throughout the workday


• Is comfortable performing housekeeping, groundskeeping, and basic maintenance tasks


• Has the ability to lift and carry up to 25-50 pounds, with or without reasonable accommodation


• Has previous experience in facilities, office support, maintenance, customer service, or a related field preferred


• Has 1+ years of administration experience (preferred)


• Is comfortable on the phone


• Is proficient with smartphones, instant messaging applications, and GPS navigation


• Possesses a keen attention to detail


• Is a team player who enjoys collaborating and working with others


• Can multitask and prioritize projects based on changing needs


• Possesses strong organizational skills


• Can pass a rigorous criminal background check


• Has prior experience as a courier or driver (preferred but not required)

Here at FFCFC, we understand that highly satisfied employees are key to a thriving business. This is why we offer:

• A competitive annual salary based on experience and qualifications


• A generous annual contribution to a simple IRA account based on the organization’s financial performance


• A workplace culture that supports collaboration, teamwork, training, and professional growth


• A tight team environment where you get to know all of your colleagues (i.e. you're not just a number)


• Health insurance through Capital Health Plan (Tallahassee) or Florida Blue (100% employer paid for the employee, partial or up to full coverage for family)


• Dental insurance that 100% employer-paid


• Optional vision insurance


• Life and long-term disability insurance (100% employer paid)


• Voluntary flexible spending account (FSA)


• 12 vacation days and 10 sick days accrued each year


• Seven (7) paid holidays each year


• Occasional remote work can be discussed

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer.