Office and Event Manager

VLS Environmental Solutions, LLC; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading company in sustainability solutions is seeking an Office and Event Manager to oversee daily operations, coordinate events, and support accounts payable functions. The ideal candidate is detail-oriented, organized, and thrives in a fast-paced environment, contributing to a positive workplace culture.

Benefits

Health Insurance

Flexible Spending Accounts

Paid Holidays

Employee Assistance Programs

Telemedicine

Retirement Plans

Qualifications

• 10+ years in office management or administrative roles.
• Ability to manage multiple priorities effectively.

Responsibilities

• Manage daily office operations and coordinate company events.
• Assist with processing vendor invoices and reimbursements.

Skills

Organizational Skills

Communication Skills

Customer Service

Education

Associate or Bachelor’s Degree

Tools

Microsoft Office

Google Workspace

Job description

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About VLS

VLS Environmental Solutions, LLC, is a recognized leader in providing sustainability solutions, with three divisions offering industry-leading services. With over 1,200 employees across 40+ locations in North America, VLS is committed to innovative solutions to meet clients' sustainability goals.

Divisions

• Waste Services: Provides customized waste processing solutions for hazardous and non-hazardous waste, including landfill diversion, recycling, wastewater treatment, and waste sequestration.
• Railcar Services: Offers specialty cleaning and repair services for chemical tanks and railcars.
• Marine Services: Provides barge cleaning, repair, and gas-free facilities for chemical and petroleum products.

Job Summary

We seek a resourceful and detail-oriented Office and Event Manager to manage daily office operations, coordinate company events, handle incoming calls, and support Accounts Payable functions. The ideal candidate is organized, proactive, and thrives in a fast-paced environment.

Key Responsibilities

Office Management

• Maintain the office environment's appearance and functionality.
• Manage office supplies, equipment, and vendor relationships.
• Oversee repairs, maintenance, and office improvements.
• Assist with onboarding logistics for new hires (workspace setup, access credentials, welcome kits).

Event Planning & Management

• Plan and execute in-office and off-site events.
• Develop and manage event timelines, budgets, and checklists.
• Handle logistics such as venue booking, catering, transportation, décor, and A/V needs.
• Collaborate with internal teams to align events with company culture and goals.

Call Intake & Front Desk Support

• Answer and route calls professionally.
• Greet visitors and monitor the company email inbox.
• Manage mail and packages.

Accounts Payable (AP) Support

• Assist with processing vendor invoices and reimbursements.
• Match purchase orders with invoices for approval.
• Maintain AP records and assist with month-end closes.
• Communicate with vendors regarding payments.

Qualifications

• Associate or bachelor’s degree preferred or equivalent experience.
• 10+ years in office management, administrative, or finance support roles.
• Ability to manage multiple priorities effectively.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office, Google Workspace, and basic financial systems.
• Customer service mindset with a friendly, professional demeanor.
• Positive attitude and team spirit.

Preferred Skills

• Experience planning corporate or team events.
• Familiarity with AP systems and invoice workflows.
• Handling confidential financial or personnel information.

What’s in it for you

At VLS, we prioritize our employees’ wellbeing with comprehensive benefits, including health insurance, flexible spending accounts, paid holidays, employee assistance programs, telemedicine, retirement plans, and more. We value work-life balance and recognize achievements through various rewards and recognition programs.