Office and Contracts Manager

Mochildcareaware; Missouri; On-site; USD 20,664 - 22,041; Full time

Benefits offered by this job

401k vesting 100% at hire

Flexible schedule

Job summary

Hope House STL CDC is hiring an Office and Contracts Manager in St Louis, MO. The role offers hourly pay of $15–$16 and employer support to obtain a CDA credential.

The person will organize and maintain office and contract operations while providing direct support to the CEO and reporting to the Chief of Business Operations. Key duties include executive support, board coordination, expense management, filing for contracts and programs, and assisting with fundraising activities and program

Qualifications

• Three to five years related experience required; nonprofit preferred.
• Associate degree in business administration, communication or related field required; bachelor’s a plus.
• Excellent written, verbal, and interpersonal communication; clear and succinct with varied audiences.
• Goal-oriented, highly organized self-starter with high standards.
• Strong initiative, problem-solving, and ability to work independently or in a team.

Responsibilities

• Provide administrative and executive support to the CEO.
• Support Board of Directors and meetings via the CEO.
• Manage expenses and contracts filing for government, grants, vendors, and consultants.
• Oversee office operations: mail, phones, supplies, shredding, and equipment.

Skills

Office administration

Executive support

Strong organization

Team collaboration

Education

Associate degree in business administration or related field

Tools

Microsoft Office

Job description

About This Role

Join the administrative team at Hope House STL CDC in St Louis, MO as a Office and Contracts Manager. This role pays $15 – $16/Hr and requires a willingness to earn a Child Development Associate (CDA) credential, with employer support.

Child Care Aware® of Missouri is seeking a detail‑oriented support person that leans into leadership and understands that leadership is at all levels of the organization. The leader we are searching for will organize and maintain office and contract operations and procedures, while providing direct support to the CEO. Candidates drawn to this position will value passion in their work to serve others, integrity, and a strong desire to support all staff within the organization. Candidates most likely drawn to this position will focus on details, be enthusiastic, enjoy teamwork, and consistently follow‑through on job responsibilities. The Office and Contracts Manager is responsible for the organization and maintenance of all office operations and procedures while providing direct support to the CEO. This position reports to the Chief of Business Operations. Duties include but are not limited to:

What You'll Do

Responsibilities

• Provide administrative and executive support to the CEO.
• Provide administrative support for the Board of Directors and their meetings via the CEO.
• Work with Chiefs and CEO to manage and submit expenses via ExpenseWire.
• Manage postage machine and copy machines and order supplies as needed.
• Manage office supply inventory and orders as needed.
• Manage shredding services as needed.
• Manage other office supplies such as kitchen supplies, board meeting supplies, and other as needed items.
• Manage the phone system (main phone messages, mailbox assignment, holidays, etc.).
• Greet visitors, distribute incoming mail, assist with large mailing projects.
• Assist with logistics for Two Thousand Steps to Make a Difference fundraising walk and/or Give STL Day.
• Assist with programmatic support when needed (mailings, phone calls to childcare programs, etc.).
• Assist with programmatic and/or accounting filing.
• Manage the contract filing process for government contracts, foundation grants, vendors, and consultants.
• Engage in the organization’s fundraising and friend‑raising activities.
• Promote the Mission, Vision, Beliefs, and Values of CCAMO.
• Engage in other duties, as assigned.

Requirements

• Three (3) to five (5) years related experience required; administrative and/or non‑profit experience preferred.
• An associate degree in business administration, communication or a related field is required. Bachelor's degree is a plus.
• Excellent written, verbal, and interpersonal communication skills; ability to communicate clearly and succinctly with consideration to various audiences.
• Goal‑oriented and highly organized self‑starter who maintains high standards for their own work and the work of others.
• High level of initiative and exceptional problem‑solving skills.
• Strong collaborator who works well independently or on team projects.
• Must demonstrate ability to manage multiple tasks and meet deadlines.
• Excellent organizational skills with strong attention to detail and problem‑solving abilities.
• Proficiency with Microsoft Office products.

Benefits

Company contribution to 401k vested 100% at time of hire. Flexible schedule.