Office and Accounting Manager

Baker Construction NJ; Flemington (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Baker Construction NJ in Lebanon, New Jersey is seeking a full-time, in-office Bookkeeper to replace a part-time setup. You will own full-cycle AP/AR, process payroll data, and expand Sage 100 Contractor use for purchasing, contracts, invoicing, and inventory, ensuring clean, audit-ready books.

You will also handle prevailing wage reporting, IFTA filings, vehicle registrations, and renewals, while maintaining organized financials and timely reporting to support bonding and tax processes.

Qualifications

• 5+ years bookkeeping or accounting experience.
• Full-cycle AP/AR ownership.
• Experience coordinating payroll submissions with outside payroll provider and/or 401(k) administrator.
• Strong Excel skills and ability to learn new software.

Responsibilities

• Own full-cycle accounts receivable and accounts payable, end to end.
• Prepare payroll data and manage submissions to our 401(k) plan administrator.
• Expand and administer our use of Sage 100 Contractor — PO, contract management, change orders, schedule of values, invoicing, inventory.
• Prepare and file prevailing wage / certified payroll reports for public works projects.
• Manage IFTA fuel tax reporting and compliance for our vehicle fleet.
• Handle vehicle registrations and renewals, and manage renewal of company and trade memberships.
• Apply sound accounting practices and internal controls to keep financials audit-ready.
• Answer incoming calls and serve as a key point of contact for the office.

Skills

AP/AR ownership

Payroll coordination

Excel skills

Organization & communication

Self-starter

Tools

Sage 100 Contractor

Job description

Baker Construction NJ is a self-performing general contractor based in Lebanon, New Jersey. We are a general contractor that self performs site work, concrete, foundations, steel fabrication and erection, underground utilities, and interior fit-up on commercial projects across the region. As we take on more public and private work, we need financial operations that keep pace with the field.

About the Role

This is a full-time, in-office role replacing a part-time bookkeeping setup. A year in, you'll have taken us from using Sage 100 Contractor for the basics to running purchase orders, contract management, change orders, schedule of values, invoicing, and inventory through it. Our accounts receivable and payable will be clean and current, our prevailing wage and IFTA filings will be on time every time, and our books will be organized well enough that an audit — bonding, tax, or otherwise — is a non-event rather than a scramble.

What You'll Do

• Own full-cycle accounts receivable and accounts payable, end to end
• Prepare and submit payroll data to our payroll provider and manage submissions to our 401(k) plan administrator
• Expand and administer our use of Sage 100 Contractor — purchase orders, contract management, change orders, schedule of values, invoicing, and inventory
• Prepare and file prevailing wage / certified payroll reports for public works projects
• Manage IFTA fuel tax reporting and compliance for our vehicle fleet
• Handle vehicle registrations and renewals, and manage renewal of company and trade memberships
• Apply sound accounting practices and internal controls that keep our financials audit-ready at all times
• Answer incoming calls and serve as a key point of contact for the office

What We're Looking For

Required

• 5+ years of bookkeeping or accounting experience, with full-cycle AP/AR ownership
• Solid grounding in accounting fundamentals and best practices — you know how to build a clean, audit-ready set of books, not just enter transactions
• Experience coordinating payroll submissions with an outside payroll provider and/or 401(k) administrator
• Strong Excel skills and comfort learning new software systems
• Excellent organization and communication skills — this role is phone-facing and juggles competing priorities
• A self-starter who takes ownership of the books rather than waiting to be told what to do

Preferred

• Hands-on experience with Sage 100 Contractor (a huge plus, not required)
• Prior experience in the construction industry, ideally with a general contractor or subcontractor
• Experience with prevailing wage / certified payroll reporting
• Experience with IFTA reporting and compliance