Office Administrator Toyota FT

Heiser Automotive Group; Milwaukee (WI); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Health, dental, vision, disability, &

401k with Company Match

Training and support

Career growth opportunities

Paid Time off and Holiday pay

Job summary

Heiser Automotive Group is seeking a Full-Time Office Administrator in the Milwaukee area. The role requires organization, dependability, and a customer-focused approach to keep daily operations running smoothly.

Work schedule is 40 hours weekly with a rotating holiday schedule. The position involves answering calls, basic accounting entries, and coordinating tasks to meet business needs, using MS Teams and Outlook among other tools.

Qualifications

• High School Diploma or GED Equivalent.
• Excellent verbal and written communication skills.
• Experience in cash handling and processing payments.
• Alpha and numerical data entry, comparison and sorting.
• Ability to learn new tasks, new software and process improvements.
• Ability to work both as a team and independently.
• Rotating holiday schedule 9-5. New Years Day, Memorial Day and Labor Day.

Responsibilities

• Answer and route calls on a multi-line phone system.
• Have the ability to self-motivate in order to complete tasks based on level of urgency for the day.
• Maintain assigned workflow and be willing to flex tasks as needed to meet speed of business requirements.
• Have the ability to self-check for accuracy, problem solve both independently and as a team.
• You will be expected to remain organized and focused in an office environment where there will be distractions.
• Provide positive and welcoming customer service to guests and staff.
• Experience with basic accounting entries preferred, but willing to train the right person.
• Proficiency in Microsoft Teams, Outlook, OneDrive and Cloud is a plus.
• Additional office tasks as needed.

Skills

Organization

Communication

Customer service

Multitasking

Detail oriented

Teamwork

Problem solving

Learning agility

Education

HS diploma or GED

Tools

MS Teams

Outlook

OneDrive

Cloud

Job description

For more than 100 years, Heiser has been a family owned, premier automotive dealer group throughout the Metro-Milwaukee area, West Bend area and now Sturgeon Bay area! Heiser believes that \"Today's Your Day\"! For more information on who we are, please visit our website at www.heiser.com

Join our team as a Full-Time Office Administrator!

We're searching for someone organized, approachable and dependable. If you take pride in keeping things running smoothly, this is a great opportunity for you!

Work Schedule: 40 hours per week
Monday-Thursday: 1030am-7pm
Friday 10am-630pm

Why you'll like working here

Be a part of a workplace that's busy enough to make time fly, but fun enough to keep stress low.

Work with teammates who genuinely support one another and provide comic relief when needed.

Friendly team and leadership.

Responsibilities

• Answer and route calls on a multi-line phone system
• Have the ability to self-motivate in order to complete tasks based on level of urgency for the day
• Maintain assigned workflow and be willing to flex tasks as needed to meet speed of business requirements
• Have the ability to self-check for accuracy, problem solve both independently and as a team
• You will be expected to remain organized and focused in an office environment where there will be distractions
• Provide positive and welcoming customer service to guests and staff
• Experience with basic accounting entries preferred, but willing to train the right person
• Proficiency in Microsoft Teams, Outlook, OneDrive and Cloud is a plus
• Additional office tasks as needed

Requirements

• High School Diploma or GED Equivalent
• Excellent verbal and written communication skills
• Experience in cash handling and processing payments
• Alpha and numerical data entry, comparison and sorting
• Ability to learn new tasks, new software and process improvements
• Ability to work both as a team and independently
• Rotating holiday schedule 9-5. New Years Day, Memorial Day and Labor Day

What we offer

• Health, dental, vision, disability, life, cancer and other insurance available
• Training and support
• Career growth opportunities
• Paid Time off and Holiday pay
• Discounts on service and vehicle purchases
• 401k with Company Match

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