Office Administrator — Tax Season & Client Coordination

Bucks County Accounting Firm; False Pass (AK); On-site; USD 40,000 - 55,000; Full time

Job summary

Bucks County Accounting Firm is seeking an Office Administrator to join our team in Southampton, PA. The role focuses on clerical and administrative tasks to support daily operations and client service.

The position is 9:00 AM to 4:00 PM, Monday through Friday, with potential additional hours during tax season. Memorial Day to Labor Day offers summer Friday hours. This is a great opportunity to build a long-term career within a growing tax and accounting firm.

Qualifications

• Strong organizational skills with attention to detail.
• Excellent communication and customer service abilities.
• Ability to multitask, prioritize, and meet deadlines.
• Comfortable working independently and exercising good judgement.

Responsibilities

• Answer incoming phone calls and assist clients professionally.
• Schedule appointments and manage calendars.
• Process and organize tax returns for clients.
• Distribute incoming mail and prepare daily bank deposits.
• Maintain accurate filing systems and client records.
• Respond promptly to internal and external information requests.
• Assist with bulk mailings and special projects as needed.
• Create, organize, and maintain client files.
• Pull weekly reports and assist with office supply inventory and ordering.
• Provide administrative support to staff as needed.
• Help maintain a clean, organized, and professional office environment.
• Support workflow and project management using firm’s practice management software.
• Track project deadlines, client deliverables, and internal workflow assignments.
• Help maintain organized processes and improve office efficiency

Skills

Highly organized

Excellent communication

Multitask

Independent work

Problem solving

Microsoft Office

QuickBooks

Practice management software

Confidential information handling

Tools

Microsoft Office

QuickBooks

Practice management software

Financial Cents

Job description

Bucks County Accounting Firm is seeking an Office Administrator to join our team in Southampton, PA. The role focuses on clerical and administrative tasks to support daily operations and client service.

The position is 9:00 AM to 4:00 PM, Monday through Friday, with potential additional hours during tax season. Memorial Day to Labor Day offers summer Friday hours. This is a great opportunity to build a long-term career within a growing tax and accounting firm.