Office Administrator: Operational Support & Customer Care

ATZ Manufacturing; Marshall (MN); On-site; USD 36,000 - 60,000; Full time

Job summary

ATZ Manufacturing is seeking an Office Administrator to organize and coordinate office operations, ensuring efficiency across departments in Marshall, Minnesota. You will handle communications, filing, data entry in E2 ERP, invoicing, and purchasing while supporting R&D with material requests.

The role emphasizes strong organization, attention to detail, and customer service, with collaboration across teams to maintain smooth daily operations.

Qualifications

• Proficient in Microsoft Office Suite and ERP system (E2).
• Knowledge of clerical procedures and record keeping.
• High school diploma or equivalent; college degree preferred.
• Basic accounting principles.

Responsibilities

• Answer and direct phone calls, emails and other correspondence.
• Greet and assist visitors and clients in a professional, friendly manner.
• Address customer inquiries and provide general company information.
• Carry out administrative duties such as filing, typing, copying, binding, scanning.
• Maintain and update company databases, records and filing systems.
• Prepare and distribute documents including correspondence, reports and memos.
• Process bank deposits and data entry in ERP system (E2).
• Process invoicing, cash receipts, warranty claims and receipts.
• Create purchase orders for hardware and ensure timely delivery.
• Maintain office supplies and coordinate repairs or replacements.

Skills

Written and verbal communication

Organizational skills

Time management

Problem solving

Information gathering

Attention to detail

Flexibility

Adaptability

Customer service

Teamwork

Self-motivated

Typing skills

Multi-tasking

Education

High school diploma or equivalent

College degree (preferred)

Tools

Microsoft Office Suite

ERP system (E2)

QuickBooks

Job description

ATZ Manufacturing is seeking an Office Administrator to organize and coordinate office operations, ensuring efficiency across departments in Marshall, Minnesota. You will handle communications, filing, data entry in E2 ERP, invoicing, and purchasing while supporting R&D with material requests.

The role emphasizes strong organization, attention to detail, and customer service, with collaboration across teams to maintain smooth daily operations.