Office & Operations Coordinator

ATZ Manufacturing; Marshall (MN); On-site; USD 42,000 - 55,000; Full time

Job summary

ATZ Manufacturing is seeking an Office Administrator to organize and coordinate office operations in Marshall, MN. You will handle calls, emails, greet visitors, manage records, and support ERP data entry, invoicing, and shipping processes.

The role requires strong organizational skills, attention to detail, and ability to multi-task in a fast-paced manufacturing environment. College degree is preferred but not required. Proficiency in Microsoft Office and QuickBooks recommended.

Qualifications

• Proficient in Microsoft Office Suite, ERP system (E2), QuickBooks.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• High school diploma or equivalent; college degree (preferred).
• Basic accounting principles.

Responsibilities

• Answer and direct phone calls, emails and other correspondence.
• Greet and assist visitors and clients professionally.
• Address customer inquiries and provide general information about the company.
• Perform general administrative duties such as filing, typing, copying, binding, scanning.
• Maintain and update company databases, records and filing systems.
• Prepare and distribute documents including correspondence, reports, memos and emails.
• Open, sort and distribute incoming correspondence.
• Prepare and perform bank deposits.
• Data entry in ERP system (E2) and other software.
• Process invoicing, cash receipts, credit memos, warranty claims, and other office receipts.
• Research and purchase materials and tools for R&D or as needed.
• Create purchase orders for hardware, ensuring timely delivery.
• Monitor hardware supplier performance and resolve quality/delivery/billing issues.
• Maintain office supply inventory and place orders as necessary.
• Maintain office equipment and coordinate repairs or replacements.
• Ensure the office is clean, organized, and conducive to productivity.
• Assist with planning and coordination of office events, meetings and conferences.
• Arrange catering, accommodations and other logistics for events.
• Prepare and process outgoing shipments, including labeling, packing and documentation.
• Schedule and coordinate pickups and deliveries with shipping carriers.
• Maintain records of shipments including tracking and shipping costs.
• Ensure compliance with legal requirements related to shipping.
• Communicate with carriers, suppliers and customers to resolve shipping issues.
• Identify opportunities to improve shipping processes and reduce costs.
• Implement SOPs for packing, shipping, processing and documentation.
• Develop and maintain SOPs.
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Time management

Problem solving

Information gathering

Attention to detail

Flexibility

Adaptability

Customer service

Teamwork

Self-motivated

Typing skills

Multi-tasking

Education

High school diploma or equivalent

College degree (preferred)

Basic accounting principles

Tools

Microsoft Office Suite

ERP system (E2)

QuickBooks

Job description

ATZ Manufacturing is seeking an Office Administrator to organize and coordinate office operations in Marshall, MN. You will handle calls, emails, greet visitors, manage records, and support ERP data entry, invoicing, and shipping processes.

The role requires strong organizational skills, attention to detail, and ability to multi-task in a fast-paced manufacturing environment. College degree is preferred but not required. Proficiency in Microsoft Office and QuickBooks recommended.