Office Administrator - Office Manager

Perfect Smile Dental Arts; Village of Lynbrook (NY); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Paid time off

Dental discounts

Continuing education

Commissions (optional)

Job summary

Perfect Smile Dental Arts in Lynbrook, NY, seeks a full-time Office Administrator - Office Manager to keep operations running smoothly and ensure every detail comes together flawlessly.

You’ll coordinate workflows, manage staff schedules, oversee billing and insurance tasks, and lead recruitment to build a high-performing team, with benefits including PTO, dental discounts, and continuing education opportunities.

Qualifications

• Education: high school diploma or equivalent; additional college coursework preferred.
• Experience: HR or related business role essential.
• Skills: demonstrated leadership ability, strong organizational skills, and keen attention to detail.
• Technical Proficiency: comfortable with Google Sheets or Microsoft Excel.
• Mindset: highly proactive, resourceful, and able to solve problems independently.
• Bonus: prior managerial experience is a plus.

Responsibilities

• Coordinate workflows and staff schedules to keep the team organized and patients receive exceptional care.
• Take ownership of administrative duties, from keeping office supplies stocked to scheduling appointments smoothly.
• Oversee financial tasks, including billing, insurance paperwork, and accounts payable.
• Monitor budgets, cash flow, and review financial reports for accuracy and efficiency.
• Look for ways to improve processes, offer constructive feedback, and help the team grow.
• Lead recruitment, onboarding, and provide training to build a skilled workforce.
• Ensure the office runs like a well‑oiled machine for patients and staff.

Skills

Leadership

Organizational skills

Attention to detail

Proactive mindset

Problem solving

Education

High school diploma or equivalent

Tools

Google Sheets

Microsoft Excel

Job description

Are you looking for a role where your organizational skills and leadership truly shine? At Perfect Smile Dental Arts in Lynbrook, NY, we are seeking a full-time Office Administrator - Office Manager who can keep our business operations running like clockwork while ensuring every detail comes together flawlessly.

We offer competitive pay starting at $30 per hour, plus the potential for additional commissions. You'll also enjoy paid time off, discounted dental treatments, and opportunities for continuing education, along with other benefits designed to support your success.

Your schedule? Monday through Friday, 9 AM to 5 PM, with just one Saturday shift per month. If you're ready to take the reins and make a difference, this is your chance!

WHAT WE'RE ALL ABOUT

We are dedicated to providing outstanding dental care in a warm and inviting environment. Our mission focuses on serving the community by offering comprehensive preventive and family-centered dental services. We prioritize teamwork, innovation, and a strong commitment to ensuring our patients are satisfied.

QUALIFICATIONS THAT SET YOU APART

• Education: A high school diploma or equivalent is required; additional college coursework is preferred.
• Experience: Previous experience in HR or a related business role is essential.
• Skills: Demonstrated leadership ability, strong organizational skills, and keen attention to detail.
• Technical Proficiency: Comfortable working with Google Sheets or Microsoft Excel.
• Mindset: Highly proactive, resourceful, and skilled at solving problems independently.
• Bonus: Prior experience in a managerial position will give you an advantage!

ARE YOU EXCITED ABOUT THIS OFFICE ADMINISTRATOR - OFFICE MANAGER JOB?

You are the driving force behind the practice's smooth operation, ensuring every detail comes together flawlessly.

As our Office Administrator - Office Manager, you will:

• Coordinate workflows and manage staff schedules so the team stays organized and patients receive exceptional care.
• Take ownership of administrative duties, from keeping office supplies well-stocked to ensuring appointment scheduling runs without a hitch.
• Oversee financial responsibilities, including processing billing, managing insurance paperwork, and handling accounts payable.
• Keep a close eye on budgets, monitor cash flow, and review financial reports to maintain accuracy and efficiency.
• Look for ways to improve processes, offer constructive feedback, and help the team grow stronger.
• Lead recruitment efforts, onboard new hires, and provide training to build a skilled, high-performing staff.
• Ensure the entire office runs like a well-oiled machine, creating an environment where patients and employees thrive.