Office Administrator: Multi-Dept Support & Operations

Butler Machinery Company; Fargo (ND); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401(K) Plan

Paid Time Off

Job summary

Butler Machinery Company in Fargo, ND is seeking an organized Office Administrator to support the Corporate Office. The role covers mail coordination, administrative support across departments, and reception backup, contributing to smooth daily operations.

You will interact with multiple teams, manage office supplies, process invoices, and help uphold the company’s values while supporting a fast-paced environment. Experience with MS Office is preferred.

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative/office experience; 2+ years preferred.
• Experience with a multi-line phone system.
• Strong communication and customer service skills.
• Attention to detail and ability to manage multiple priorities.
• Excellent organizational and time management abilities.
• Experience with document scanning, indexing, and workflow systems preferred.
• Basic math and accounting knowledge.
• Proficiency with Microsoft Office and general computer applications.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals .
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Butler Machinery Company in Fargo, ND is seeking an organized Office Administrator to support the Corporate Office. The role covers mail coordination, administrative support across departments, and reception backup, contributing to smooth daily operations.

You will interact with multiple teams, manage office supplies, process invoices, and help uphold the company’s values while supporting a fast-paced environment. Experience with MS Office is preferred.