Office Administrator

Butler Machinery Company; Fargo (ND); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Insurance

401(K) Plan

Paid Time Off

Job summary

Butler Machinery Company in Fargo, ND is seeking an organized Office Administrator to support the Corporate Office. The role covers mail coordination, administrative support across departments, and reception backup, contributing to smooth daily operations.

You will interact with multiple teams, manage office supplies, process invoices, and help uphold the company’s values while supporting a fast-paced environment. Experience with MS Office is preferred.

Qualifications

• High school diploma or equivalent required.
• 1 year of administrative/office experience; 2+ years preferred.
• Experience with a multi-line phone system.
• Strong communication and customer service skills.
• Attention to detail and ability to manage multiple priorities.
• Excellent organizational and time management abilities.
• Experience with document scanning, indexing, and workflow systems preferred.
• Basic math and accounting knowledge.
• Proficiency with Microsoft Office and general computer applications.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals .
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Administrator

Admin Fargo, ND, US

Are you organized, detail-oriented, and enjoy supporting a team in a fast-paced environment? Join our growing, family-owned company as an Office Administrator at our Corporate Office in Fargo, ND.
In this role, you'll help keep daily office operations running smoothly by coordinating mail services, supporting administrative functions across multiple departments, maintaining office supplies, and providing backup reception coverage when needed. This position offers the opportunity to interact with a variety of teams and make a meaningful impact throughout the organization.

If you’re someone who thrives on organization, enjoys variety in your day, and takes pride in providing exceptional support, we’d love to hear from you.

Are you organized, detail-oriented, and enjoy supporting a team in a fast-paced environment? Join our growing, family-owned company as an Office Administrator at our Corporate Office in Fargo, ND.
In this role, you'll help keep daily office operations running smoothly by coordinating mail services, supporting administrative functions across multiple departments, maintaining office supplies, and providing backup reception coverage when needed. This position offers the opportunity to interact with a variety of teams and make a meaningful impact throughout the organization.

If you’re someone who thrives on organization, enjoys variety in your day, and takes pride in providing exceptional support, we’d love to hear from you.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals .
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Qualifications

• High school diploma or equivalent required
• One year of administrative, office assistant, or receptionist experience required; two or more years preferred
• Experience working with a multi-line phone system
• Strong communication and customer service skills
• Attention to detail and ability to manage multiple priorities
• Excellent organizational and time management abilities
• Experience with document scanning, indexing, and workflow systems preferred
• Basic math and accounting knowledge
• Proficiency with Microsoft Office and general computer applications

As a family business for three generations, we currently employ over 900 associates in 20 locations throughout North Dakota, South Dakota, Montana, and Nebraska. We are looking for self-motivated, forward-thinking individuals to join us in our continued success. If you desire to start your career with our team, here are some things we offer within our full benefits package:

• 10% Annual Retirement Employer Contribution, with an additional 5% Discretionary Employer Contribution
• Health Insurance – 3 plan options
• Health Savings Account – Employer contribution up to $1,300/year
• Dependent Care Flex Spending Account
• Dental Insurance – 2 plan options
• Vision Insurance
• Basic Life/AD&D and Supplemental Life Insurance
• Employer-paid Short-Term Disability Coverage – 60% of base pay/salary
• Long-Term Disability Coverage
• Maternity / Paternity Benefits
• Holidays
• Paid Time Off (PTO)
• 401(K) Plan
• Employee Assistance Program (EAP) – including Health Coaching
• SmartDollar – employer-paid financial planning program
• Legal Shield/ID Shield products
• Voluntary Benefit options - Cancer Insurance/Accident/Hospitalization

EOE/Vet/Disability
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