Office Administrator / Marketing & Branding Coordinator

Opti Staffing; Portland (OR); On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Competitive pay

In-office role

Growth opportunities

Team environment

Job summary

Opti Staffing is partnering with a growing real estate brokerage in Washougal seeking an Office Administrator / Marketing & Branding Coordinator. The role blends front-desk duties with marketing, branding, and content creation across multiple locations.

The candidate will wear multiple hats, drive social media and marketing efforts, and help establish processes as the business expands. Face of the office, proactive and energetic is essential.

Qualifications

• Friendly, outgoing personality with a passion for helping people.
• Strong technology skills; comfortable learning new programs and tools.
• Experience with social media, marketing, branding, or content creation.
• Strong organizational skills; able to juggle multiple responsibilities.
• Excellent written and verbal communication.
• Creative mindset with attention to detail.
• Ability to work independently and take initiative.

Responsibilities

• Greet agents, clients, and visitors in a warm, professional manner.
• Answer calls, respond to emails, and direct inquiries to the right team.
• Keep the office organized, stocked, and running smoothly.
• Maintain clean, presentable common areas and conference rooms.
• Assist with scheduling, meetings, events, and office coordination.
• Support agents and leadership with daily admin tasks.
• Help develop SOPs as the company grows.
• Identify opportunities to improve efficiency and processes.

Skills

Tech savviness

Social media

Content creation

Organizational skills

Communication

Independent work

MS Office/email

Tools

Canva

Adobe Creative Suite

Job description

Office Administrator / Marketing & Branding Coordinator

Location: Washougal, WA

Pay: $23 to $29 per hour DOE

Schedule: Monday through Friday, 8:00 AM to 5:00 PM

Employment Type: Full Time, In Office

Who We Are

We are partnering with a growing real estate brokerage firm in Washougal that is looking for a friendly, creative, tech savvy professional who can wear a few different hats and have fun doing it! This is so much more than your typical Office Administrator position! We need someone who can be the face of the office, keep daily operations running smoothly, and help support social media, marketing, branding, and content creation for multiple brokerage locations. Personality and attitude are HUGE for this team! They want someone who brings positive energy, takes initiative, loves helping people, and isn't afraid to roll up their sleeves and figure things out. As the business grows, so will this role! You will have the opportunity to help create processes, develop marketing content, and make a real impact on how the company operates and presents itself. Part Office Administrator, part Marketing Coordinator, part Content Creator, and 100% someone who gets things done!

What You’ll Do

Office Administration & Operations

• Be the face of the office! Greet agents, clients, and visitors with a warm, professional, and welcoming attitude.
• Answer incoming calls, respond to emails, and help direct questions to the appropriate team members.
• Keep the office organized, stocked, and running smoothly.
• Maintain common areas, conference rooms, and workspaces so they are always clean and presentable.
• Assist with scheduling, meetings, events, and general office coordination.
• Support agents and leadership with daily administrative needs.
• Help create and implement Standard Operating Procedures (SOPs) as the company continues to grow.
• Identify opportunities to improve organization, efficiency, and internal processes.

Social Media, Marketing & Branding

• Support social media marketing and branding efforts across multiple brokerage locations.
• Create engaging content for social media platforms, including graphics, posts, promotional materials, and short videos.
• Help maintain a consistent, professional brand image across all locations.
• Collaborate with leadership and other offices to promote company events, announcements, listings, and community involvement.
• Assist with marketing campaigns, digital content, flyers, and presentations.
• Bring fresh, creative ideas to help increase brand awareness and engagement.
• Help organize and maintain marketing materials, templates, and digital content.

Technology & Team Collaboration

• Utilize technology and digital tools to streamline office operations and marketing efforts.
• Communicate regularly with leadership and team members at other brokerage locations.
• Help develop internal resources, procedures, and systems to support company growth.
• Work independently, prioritize responsibilities, and keep things moving without constant supervision.

What’s In It for You

• $23 to $29 per hour, depending on experience.
• Full time, Monday through Friday, 8:00 AM to 5:00 PM.
• Opportunity to join a growing real estate brokerage with multiple locations.
• A fun, diverse position combining office administration, marketing, and creativity.
• The ability to bring your own ideas to the table and make a meaningful impact.
• Opportunity to help establish processes and grow alongside the company.
• A team that values personality, initiative, dependability, and a positive attitude!

What You Need to Have

• A friendly, outgoing personality and a genuine passion for helping people.
• Strong technology skills! You must be comfortable learning new programs, systems, and digital tools.
• Experience with social media, marketing, branding, or content creation.
• Strong organizational skills and the ability to juggle multiple responsibilities.
• Excellent written and verbal communication skills.
• A creative mindset and attention to detail.
• The ability to work independently and recognize what needs to be done without constant direction.
• Comfortable working alone in the office at times.
• While you will always be connected with leadership and team members at other locations, you must be confident managing your own day as the business grows.
• Willingness to help develop SOPs, document procedures, and improve office processes.
• A dependable, proactive attitude and a willingness to jump in wherever needed.
• Proficiency with email, Microsoft Office, and general office technology.

Bonus Points If You Have:

• Experience with Canva, Adobe Creative Suite, or similar content creation platforms.
• Experience creating social media graphics, videos, or digital marketing campaigns.
• Previous office administration, receptionist, or marketing coordination experience.
• Real estate or brokerage industry experience. This is a plus, but not required!