Office Administrator （Japanese Bilingual）

Quick USA Inc.; Dallas (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

On-site in Dallas, TX

Growth opportunities in bookkeeping/HR

Job summary

Quick USA Inc. is seeking a Japanese/English bilingual Office Administrator to support our U.S. and Japan teams from our Dallas, TX office. This full-time, on-site role involves handling general administrative tasks and liaising with our Japan team in Japanese and with U.S. leadership in English.

The position is ideal for administrative assistants, office coordinators, and back-office professionals fluent in both languages, with opportunities to grow into bookkeeping, accounting, or HR over time.

Qualifications

• Business-level Japanese and English (spoken and written).
• Ability to commute daily to Dallas, TX office.
• Strong attention to detail and ability to follow procedures.
• Organized and reliable approach to administrative work.

Responsibilities

• Handle general administrative tasks for U.S. and Japan teams.
• Coordinate with U.S. leadership via email and messaging tools.
• Prepare, review, and file documents following U.S. and Japanese procedures.
• Data entry, record-keeping, and document management.
• Office operations including supplies and vendor coordination.
• Translate emails and documents between Japanese and English.

Skills

Bilingual Japanese/English

Attention to detail

Organized

Reliable

Tools

Microsoft Office

Google Workspace

Job description

Full Job Description

About the job
an industrial drone company based in Dallas, TX, is hiring a Japanese/English bilingual Office Administrator.

In this full-time, on-site role, you'll handle general administrative and general affairs work for our U.S. team in English and work with our team in Japan in Japanese.

This role is a great fit for administrative assistants, office coordinators, and back-office professionals who are fluent in both Japanese and English.

Why this role

• Use your Japanese and English skills every day
• Full-time position
• Work closely with our U.S. leadership in a small team
• Handle a variety of administrative tasks rather than a single routine
• Opportunities to grow into bookkeeping, accounting, or HR over time, based on your background and interests

What you'll do

• Handle general administrative and general affairs tasks for our U.S. and Japan teams
• Respond to requests from our U.S. leadership and coordinate with our teams in Japan and the U.S. by email and messaging tools
• Prepare, review, and file documents and paperwork following U.S. and Japanese procedures
• Data entry, record keeping, and document management
• Office operations, including office supplies and vendor coordination
• Translate emails and documents between Japanese and English as needed
• Maintain and update administrative procedures and checklists
• Over time, support bookkeeping, accounting, HR administration, or other back-office tasks depending on your background

What you bring

• Business-level Japanese and English (spoken and written)
• Ability to commute daily to our Dallas, TX office
• Strong attention to detail and the ability to follow procedures accurately
• An organized and reliable approach to administrative work

Nice to Have
[Administrative and corporate experience]

• Experience as an administrative assistant or office coordinator, or in accounting, bookkeeping, HR, or general affairs

[Cross-border experience]

• Experience working at a Japanese company, a U.S. subsidiary of a Japanese company, or in a Japan–U.S. business setting

[Tools]

• Experience with Microsoft Office (Excel, Word, Outlook) or Google Workspace

What matters most
We value reliability and attention to detail.

If you're comfortable working in both Japanese and English and can handle a variety of administrative tasks carefully and accurately, we'd love to hear from you, even if you don't meet every item listed above.

Responsibilities can be adjusted based on your background.

Location & eligibility

• This role is fully on-site at our Dallas, TX office. You must be able to commute to the office daily. Remote or hybrid work is not available.
• Candidates must be authorized to work in the U.S.

Our hiring process
Our hiring process typically includes:

• A 30-minute initial video interview
• An in-person interview at our Dallas office
• Additional follow-up discussions or practical assignments if needed

Interviews may be conducted in both English and Japanese.

About This Company

This Company designs and builds its own industrial drones for surveying, mapping, and inspection.
Our U.S. operations are based in Dallas, where we are a small and growing team working closely with our team in Japan.

Pay: $60,000.00 - $90,000.00 per year

Language:

• English (Preferred)
• Japanese (Preferred)

Ability to Commute:

• Dallas, TX 75247 (Preferred)

Work Location: In person