OFFICE ADMINISTRATOR II

MARTA (Metropolitan Atlanta Rapid Transit Authority); Atlanta (GA); On-site; USD 52,000 - 77,000; Full time

Job summary

MARTA (Metropolitan Atlanta Rapid Transit Authority) seeks a capable administrator to manage the Office operations, develop budgets, and drive strategic plans. The role collaborates with Accounting, Contracts and Procurement, Budget Office and HR to align goals with Authority initiatives.

The position emphasizes reporting, performance metrics, and representing the Director in meetings, with duties spanning office management and program execution to support agency objectives.

Qualifications

• Bachelor's degree in Business Administration, Public Administration or related field.
• Four years of professional level experience in planning and administration, including budget development and administration, financial analysis, and coordination of personnel activities.
• Ability to manage an assigned office with little supervision and knowledge of MARTA organization.
• Strong planning, verbal, written, analytical and problem solving skills.
• Transit system experience preferred; advanced PC application skills.

Responsibilities

• Provides assistance to management staff relating to the operation of the business unit.
• Manages day-to-day operation of the office including developing strategic business plans and reporting performance.
• Develops annual business plans and coordinates office staffing changes.
• Tracks key performance measures and coordinates budget development and monitoring.
• Coordinates personnel matters for the Office and liaises with core units like Accounting, Contracts and Procurement, Budget Office, HR.
• Represents the Director in meetings and coordinates special events and projects.

Skills

Budget development

Financial analysis

Strategic planning

Office management

Verbal & written communications

Education

Bachelor's degree in Business Administration or Public Administration

Master's degree may substitute for one year of experience

Tools

MS Office proficiency

Job description

This posting is to fill the current vacancy and to establish an eligibility list to fill any future vacancies that may occur in the next 6 months.

Job Description

This posting is to fill the current vacancy and to establish an eligibility list to fill any future vacancies that may occur in the next 6 months.

EDUCATION And/or EXPERIENCE

Bachelor's degree in Business Administration, Public Administration or a related field. Four years of professional level experience in planning and administration, including budget development and administration, financial analysis, and coordination of personnel related activities. Must demonstrate ability to manage an assigned office with little to no supervision. Must have a working knowledge of the Business Unit and of the MARTA organization. Highly effective planning, verbal, writing, analytical, and problem solving skills required. Transit system experience preferred. Advanced skills in personal computer application required. A Master's degree may substitute for one year of the required experience. In lieu of a degree, directly related experience may be substituted on a year for year basis.

INTERVIEW SELECTION PROCESS

The selection process may include one or more components to demonstrate applicants’ knowledge, skills and abilities in job related areas. These may include exercises such as practical demonstrations, written communications, oral interviews and/or competency assessment.

Summary

Provides assistance to management staff relating to the operation of the business unit. Manages day-to-day operation of the office including working with office management to develop strategic business plans. Serves as a primary contributor in the development of annual business plans and/or changes to the organizational design. Works with Managers in the development, tracking and monitoring of key performance measures. Develops and implements annual operating and capital budgets for the Office. Coordinates personnel related matters for assigned Office. Serves as Director's representative in coordinating with core business units within the Authority (such as Accounting, Contracts and Procurement, Budget Office, Human Resources, etc.). Serves as the primary contact for external organizations. May represent Director in meetings. Coordinates special events and meetings. Assists the Director with other activities and projects on behalf of the Office.

Essential Duties And Responsibilities

• Provides assistance to management staff relating to the operation of the business unit. Manages day-to-day operation of the office including working with office management to develop strategic business plans, establishing mechanisms to track, measure, and report performance, recommending policy, procedure, and process changes, and planning/conducting office meetings. May represent Director in meetings.
• Prepares/administers annual and long-range operating budget for the Office. Establishes and maintains budgetary controls/tracking systems and identifies opportunities for cost savings. Approves all budget items, including transfers. Reviews and analyzes monthly financial statements, projects trends, and proposes methods for improvement.
• Handles human resources related matters concerning employees within the Office and field offices. Applies and provides advice concerning human resources policies and procedures. Reviews, analyzes, and recommends proposed staffing/organizational changes; facilitates implementation of approved changes.
• Facilitates the development, analysis, and reporting of key performance measures. Ensures the link between performance measures and Authority strategic initiatives. Presents periodic performance reports.
• Works closely with Managers to track and monitor Office projects and to ensure timely completion of goals and objectives. May serve as Director's representative in planning and project status meetings.
• Performs other duties as assigned.

Americans With Disabilities Act

If you are a qualified individual with a disability, you have the right to request that MARTA make reasonable accommodations to help you accomplish your work, which must still be performed in all its essential functions.

MARTA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.

Salary Grade: 16

Classification: Exempt

Number of Openings: 1

Salary Range: $51,516 - $77,274