Office Administrator - HR Co-ordinator

Kraken Technology Group Limited; Flagler Beach (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k) with company match

Paid time off

Job summary

Kraken Technology Group USA is seeking an organized Office Administrator to join a manufacturing site in Flagler Beach. The role blends office administration, front-office support, HR coordination and payroll liaison, with daily interaction with site leadership and HR.

You will manage visitor flow, onboarding, timekeeping, purchasing and records, help with recruiting coordination, and ensure confidential handling of information.

Qualifications

• Must have strong organizational skills and attention to detail.
• Proven ability to manage multiple priorities with timely follow-through.
• Excellent written and verbal communication.
• Proficiency with MS Office 365 suite and collaboration tools.

Responsibilities

• Serve as the first point of contact for visitors, vendors, calls and inquiries.
• Coordinate onboarding, job postings, interview schedules and candidate communications.
• Maintain confidential personnel records and support HR, payroll and benefits processes.
• Oversee timekeeping, payroll changes and attendance records.
• Handle purchasing, invoices and expense reporting.
• Support site leadership with scheduling, reports and action tracking.

Skills

Organizational skills

Attention to detail

Time management

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree in business administration, HR or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

This position combines office administration, front office support and HR coordination. The role works closely with site leadership and company HR, payroll and benefits providers. Hiring decisions, compensation changes, formal employee relations matters and disciplinary actions remain with authorized management and HR personnel.

The position handles sensitive employee and business information. Confidentiality, accurate records and appropriate access to information are essential.

Work takes place primarily in an office within an active manufacturing facility, with regular interaction on the production floor. Site safety and visitor access procedures apply.

Office Administration and Front Office

• Serve as the first point of contact for visitors, vendors, incoming calls and general office inquiries
• Coordinate visitor scheduling, check-in and notifications in accordance with site access procedures
• Keep the front office organized, professional and ready to support daily operations
• Manage office supplies, equipment, mail, shipping and administrative service providers
• Coordinate meetings, calendars, travel arrangements and employee events
• Maintain contact lists, shared calendars and organized administrative records
• Track office service requests and follow through until issues are resolved

Recruiting and Employee Onboarding

• Coordinate job postings, interview schedules and candidate communications with hiring managers and company HR
• Track hiring actions and help keep candidates and managers informed of next steps
• Coordinate approved pre-employment screening and required new-hire documentation
• Prepare orientation schedules and help new employees understand company procedures and available resources
• Work with IT, security and supervisors to ensure equipment, workspace and approved access are ready before employees arrive
• Track onboarding completion and follow up on outstanding items
• Help create a welcoming, organized first-day experience for new employees

HR Administration and Employee Support

• Serve as the local point of contact for routine employee questions and coordinate with company HR, payroll and benefits providers
• Maintain accurate, confidential personnel records and supporting documentation
• Support benefits enrollment and connect employees with the appropriate resources
• Track required training, policy acknowledgments and employee documentation
• Coordinate administrative support for performance review cycles and approved personnel changes
• Handle employee questions professionally and elevate sensitive concerns promptly
• Coordinate offboarding paperwork, equipment returns and access removal with responsible teams
• Support consistent communication and application of established company procedures

Timekeeping and Payroll Coordination

• Review timekeeping records for missing entries, discrepancies and outstanding supervisor approvals
• Work with employees and supervisors to resolve issues before payroll deadlines
• Maintain attendance and leave records and flag discrepancies for supervisor review
• Submit approved payroll changes and supporting documentation through established processes
• Help employees resolve routine timekeeping and payroll questions
• Maintain clear records of corrections and approvals

Purchasing and Finance Support

• Prepare purchase requests and track approved office and employee-support purchases
• Organize invoices, receipts, expense reports and supporting records for finance review
• Confirm required documentation and approvals are complete before submission
• Coordinate with vendors and internal teams to resolve billing or documentation discrepancies
• Track recurring office expenses and service renewals
• Maintain purchasing and expense records in accordance with company procedures

Site Leadership and Continuous Improvement

• Support the Plant Manager with scheduling, reports, presentations and action tracking
• Coordinate facility announcements and employee communications
• Help establish practical administrative processes as the Flagler operation grows
• Maintain checklists and calendars for recurring administrative requirements
• Identify recurring issues and recommend improvements that reduce delays and unnecessary paperwork
• Keep employees and leaders informed of outstanding actions and support needed
• Follow through on commitments and help make successful improvements part of daily work

employee-support role Experience handling confidential employee and business information with discretion Strong organizational skills, attention to detail and consistent follow-through Ability to manage competing priorities and keep recurring deadlines on track Clear written and verbal communication skills Proficiency with Microsoft Outlook, Word, Excel and Teams Comfortable maintaining digital records, tracking actions and learning new business systems Approachable and professional when supporting employees, candidates, visitors and vendors Sound judgment and the ability to resolve routine issues within your authority and recognize when to escape Comfortable helping establish office practices in a new manufacturing facility

• Collaborative, proactive and focused on helping the team succeed.

An organizer. You bring order, close the loop and help people get what they need.

Able to work on-site in Flagler Beach, with occasional travel and additional hours to support hiring and operational milestones High school diploma or equivalent; relevant education, training or equivalent practical experience Experience supporting a manufacturing, marine, industrial or defense-related business a plus Experience with HR, payroll, timekeeping or applicant tracking systems a plus Familiarity with recruiting coordination, onboarding and benefits administration a plus Experience supporting purchasing, invoice processing or expense reporting a plus An associate’s or bachelor’s degree in business administration, human resources or a related field a plus

An HR certification, such as aPHR or SHRM-CP, a plus

Competitive base pay, depending on experience and qualifications Medical, dental and vision insurance, and a 401(k) with company match Paid time off, public holidays and work-life balance Educational assistance, tuition reimbursement and professional development The opportunity to help establish a U.S. boat manufacturing operation, support a growing team and grow with the business

Kraken Technology Group USA is an Equal Opportunity Employer.