Human Resources Coordinator

Resolve Marine Group; Fort Lauderdale (FL); On-site; USD 42,000 - 58,000; Full time

Job summary

Resolve Marine Group in Fort Lauderdale, FL is seeking an HR Assistant/Coordinator to support onboarding, recruiting, and administrative HR duties. You will manage new hire paperwork, coordinate background checks and drug screens, and maintain the ATS (UKG Ready).

This on-site role requires attention to detail, strong communication, and ability to juggle multiple tasks—open requisitions, onboarding checklists, and interviews—while protecting confidential information.

Qualifications

• 2+ years in HR assistant or administrative role.
• Experience with onboarding and recruiting.
• Experience with ATS systems; UKG Ready preferred.
• Onboarding knowledge (I-9, tax forms).
• Strong written and verbal communication.
• Discretion with confidential information.

Responsibilities

• Prepare and track new-hire onboarding paperwork.
• Coordinate background checks and drug screens.
• Schedule orientation and first-day logistics.
• Prescreen applicants and maintain UKG Ready ATS.
• Support HR leadership with administrative duties.
• Maintain accurate new-hire records.
• Perform other duties as assigned.

Skills

Onboarding coordination

ATS experience

Communications

Attention to detail

MS 365

Education

Associate’s degree in HR/Business Administration

Tools

UKG Ready

Microsoft 365

Job description

• Prepare new hire onboarding and send, track and follow up on onboarding paperwork, including offer letters, I-9 and tax forms, and benefits enrollment.
• Coordinate pre-employment steps such as background checks, drug screens and required documentation, and keep hiring managers informed of status. Pre-employment drug screens to include DOT/USCG.
• Schedule and help run new-hire orientation, and coordinate first-day logistics with IT, facilities and department managers.
• Assist in prescreening of applicants and maintain ATS system in UKG Ready.
• Assist HR Manager, Sr. HR generalist and CHRO with administrative HR duties.
• Set up and maintain new-hire records in the HR system, and check that every file is complete and accurate.
• Other duties as assigned

Brief Description

• Prepare new hire onboarding and send, track and follow up on onboarding paperwork, including offer letters, I-9 and tax forms, and benefits enrollment.
• Coordinate pre-employment steps such as background checks, drug screens and required documentation, and keep hiring managers informed of status. Pre-employment drug screens to include DOT/USCG.
• Schedule and help run new-hire orientation, and coordinate first-day logistics with IT, facilities and department managers.
• Assist in prescreening of applicants and maintain ATS system in UKG Ready.
• Assist HR Manager, Sr. HR generalist and CHRO with administrative HR duties.
• Set up and maintain new-hire records in the HR system, and check that every file is complete and accurate.
• Other duties as assigned

Requirements

• 2+ or more years of experience in an HR assistant, HR coordinator or administrative role, ideally supporting onboarding and recruiting.
• Exposure to an applicant tracking system (ATS) is required; UKG Ready experience is strongly preferred.
• Associate’s degree in human resources, Business Administration or a related field preferred, or equivalent experience.
• Working knowledge of the onboarding process, including I-9 and new-hire documentation.
• Comfortable conducting phone pre-screens and communicating clearly and professionally with candidates and employees.
• Strong attention to detail and the ability to keep accurate employee and candidate records.
• Ability to manage multiple tasks and deadlines at once, such as open requisitions, onboarding checklists and interview scheduling.
• Discretion with confidential information, including personnel, compensation and background-check data.
• Proficiency with Microsoft 365 (Outlook, Teams, Word, Excel).
• Excellent written and verbal communication skills.
• Able to work on-site at our Fort Lauderdale headquarters, Monday to Friday, 8:30 a.m. to 5:00

What We’re Looking For

At Resolve Marine, your attitude matters as much as how good you are at what you do. We look for people to bring their very best, positive attitude and resiliency. We strive to be the best in the industry, but we aspire for the best working culture that our employees can ask for. Our people, whether on our vessels or in the office, always work to look ahead, be mindful of safety, environment and respecting one another because enjoying where you work and who we work with is what delivers success in everything we do.

Equal Employment Opportunity

Resolve Marine is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.