Office Administrator – Financial Mobility (Part-time)

United Way of Greater Nashville; Nashville (TN); On-site; USD 21,000 - 30,000; Part time

Job summary

United Way of Greater Nashville is seeking an Office Administrator – Financial Mobility (Part-time) to support the Financial Empowerment Center. You will be the first point of contact for clients, schedule appointments, and coordinate referrals to connect community members with financial services.

In this role you will help maintain calendars, manage office supplies, and support staff with administrative tasks. Flexibility and reliable transportation are important for success in this position.

Qualifications

• High School diploma or GED; associate’s degree preferred.
• 2 years in administrative office support, customer service, or social work.
• Proficiency with Microsoft Office, especially Outlook, Word, Excel and Publisher.
• Valid Driver’s license and reliable transportation.
• Basic computing and data management skills.
• Ability to maintain calendars for multiple team members.

Responsibilities

• Greet guests, volunteers, stakeholders and clients to create a hospitable environment.
• Develop and maintain a positive image of United Way Greater Nashville and the Financial Empowerment Center.
• Support office and administrative duties as needed.
• Manage FEC appointment requests, referrals, and reschedules.
• Enter data in Charity Tracker and FECBOT systems.
• Organize office inventory and supplies for quick access.
• Assist with staff calendar management and partner meeting coordination.
• Coordinate external referrals and stay updated on partner programs.
• Prepare conference rooms and training spaces for events.
• Assist FEC staff with various administrative tasks as requested.

Skills

Microsoft Office

Outlook

Word

Excel

Publisher

Customer service

Data entry

Education

High School diploma or GED

Associate’s degree preferred

Tools

Charity Tracker

FECBOT

Job description

Office Administrator – Financial Mobility (Part-time)

Department: Community Impact

Reports to: Associate Director, Financial Empowerment Center

FLSA Status: Exempt

Date: 10/01/2026

Position Summary

The Financial Mobility Office Administrator contributes to the efforts of United Way of Greater Nashville (UWGN) by performing administrative support to the Financial Empowerment Center (FEC) team to ensure both staff and client success. This position is responsible for being the first point of contact for clients and stakeholders of UWGN’s Financial Mobility direct services. The Administrative duties include appointment scheduling for FEC counselors, providing referrals to ensure community members receive the services to meet their financial needs, and attending community outreach events. The Administrative Specialist helps the Financial Empowerment Center function efficiently to fulfill UWGN’s mission: to unite the community and mobilize resources so that every child, individual, and family thrives.

Job Responsibilities

Primary Duties & Responsibilities:

• Welcomes guests, volunteers, stakeholders, and clients to the Financial Empowerment Center by greeting them, in person or on the telephone, answering or directing inquiries to create a hospitable environment.
• Develop and maintain a positive image of United Way Greater Nashville; Financial Empowerment Center using successful brand management techniques
• Support office and administrative duties as needed
• Primary duties and responsibilities are not all-inclusive, and employee will be asked to fulfill other duties as required.
• Receives and promptly acts on all FEC appointment requests, referrals and reschedules.
• Database entry; Charity Tracker, and FECBOT.
• Office inventory organization and management.
• Assists with staff calendar management and partner meeting coordination.
• Stays up to date on the most frequent and useful outside referral partner programs and communicates these resources regularly with financial counselors.
• Completes building work orders and sales order submissions.
• Organizes supplies throughout the building to enable staff to locate needed items quickly.
• Initiates the process for cheque requests to ensure supplies are stocked and that team members have the resources and tools necessary to perform their responsibilities.
• Prepares conference room and other areas for training, meetings, and events.
• Assists FEC staff with administrative tasks, as requested.

Qualifications

Education

High School diploma or G.E.D. equivalent, associate’s degree preferred.

• Administrative office support, customer service, or social work: 2 years
• Basic computing and data management skills
• Is responsible for maintaining multiple team member’s calendars.
• Proficiency with Microsoft Office products, especially Outlook, Word, Excel, and Publisher
• Valid Driver’s license

Physical Demands

Visual acuity, manual dexterity, hearing, driving, standing, walking, sitting, stooping, bending, lifting, and carrying 50 pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform their essential duties.

Working Conditions

• Maximum of 22.5 hours per week. Based on campaign schedules, position often requires work beyond traditional hours
• Flexible schedule required during special projects and events
• Work involves frequent interaction with other members of the United Way staff, volunteers, representatives of non-profit agencies and the general public
• Occasional use of personal vehicle (mileage will be reimbursed)
• The employee is required to stand, walk, climb, and balance.
• Manual dexterity sufficient to reach/handle items and work with the fingers and perform repetitive hand/wrist motions.
• Well-lighted, heated, and/or air-conditioned indoor office setting with adequate ventilation.

Disclaimer

This position description is not intended to be all-inclusive. An employee will also perform other reasonably related business duties as assigned by immediate supervisor or volunteer leadership as required. This position description does not constitute a written or implied contract of employment. United Way of Greater Nashville reserves the right to revise or change the description and specifications as the need arises.

Additional Information

United Way of Greater Nashville has competitive salaries and benefits.