Office Administrator / Bookkeeper

Sarasota Architectural Woodworking; Sarasota (FL); On-site; Full time

Job summary

Join a high-end architectural millwork firm as an Office Administrator in sunny Sarasota, Florida. This role is perfect for a motivated individual who thrives in a busy environment while also demonstrating the ability to work independently. You will support project management, bookkeeping, and sales teams, ensuring all administrative tasks are handled efficiently. The ideal candidate will possess strong skills in QuickBooks and Excel, with a keen eye for detail and a commitment to confidentiality. Be part of a team that crafts bespoke cabinetry and millwork for discerning clients, and enjoy the perks of a supportive work environment with opportunities for growth.

Benefits

401(k) matching

Employee assistance program

Health insurance

Life insurance

Paid time off

Vision insurance

Qualifications

• Experience as an office administrator or similar role is essential.
• Proficiency in QuickBooks and bookkeeping is required.

Responsibilities

• Process proposals, contracts, and change orders accurately.
• Manage accounts receivable and payable, including payroll.

Skills

Office Administration

Bookkeeping

Excel

QuickBooks

Microsoft Word

Outlook

Confidentiality

Education

High School Diploma or equivalent

Tools

QuickBooks

Microsoft Excel

Tractivity

Job description

Sarasota Architectural Woodworking is an exclusive, high-end architectural millwork firm. We specialize in highly complex and detailed interiors for residences, commercial spaces, and transportation. We engineer, craft, and install bespoke cabinetry and millwork utilizing exotic veneers, premium grade hardwoods, and Italian finishes. Our team of artisans is challenged with diverse and unique projects for magazine-worthy projects. We partner with the luxury building, architectural, and interior design community serving discerning clientele in sunny Sarasota, Florida. Please explore our work at www.saww.us.

We are seeking a highly motivated Office Administrator who enjoys a busy team environment while also demonstrating the ability to work independently and proactively. The ideal candidate will play a crucial role in support of our project management, bookkeeping, and sales team. This position requires a strong working knowledge of Excel, proficiency in QuickBooks, and the adaptability to learn new software. Honesty, integrity, and the ability to maintain strict confidentiality are essential for this role due to the nature of our work with high-profile clients.

Responsibilities:

• Responsible for the processing and administration of proposals, contracts, and change orders utilizing existing templates and company procedures.
• Maintaining accurate records of ongoing projects.
• Input and assign transactions and vendor bills to expenses/items and projects.
• Manage incoming vendor bills and payments on a weekly basis.
• Monthly reconciliation of accounts.
• Manage all aspects of accounts receivable and payable, including collections and payments.
• Prepare and file accurate and timely monthly sales tax reports.
• Responsible for processing weekly payroll, including data entry and report generation.
• Provide Certificates of Insurance and resale tax certificates to clients/vendors.
• Perform a range of administrative tasks, including but not limited to responding to emails, ordering supplies, printing, and other tasks as assigned.

Requirements:

• Experience as an office administrator or similar role within an office environment.
• Experience in QuickBooks.
• Bookkeeping experience - at least one year, preferably in the construction-related industry.
• Work independently with limited supervision.
• Microsoft suite experience including Excel, Word, and Outlook required.
• Familiarity with Tractivity is a plus but not required.

If you are passionate about office administration and possess the required skills, we encourage you to apply for this exciting opportunity.

Job Types: Full-time, Part-time

Pay: From $23.00 per hour

• 401(k) matching
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction