Office Administrator / Bookkeeper

Blue Signal Search; Austin (TX); On-site; USD 36,000 - 132,000; Full time

Job summary

A leading executive search firm in Austin is seeking an Office Administrator/Bookkeeper to support senior leadership and manage financial tasks. The role involves maintaining accurate financial records, providing general office administration, and supporting HR functions. Ideal candidates will have strong organizational skills, attention to detail, and some bookkeeping experience.

Qualifications

• 2-4 years of office administration or bookkeeping experience.
• Strong attention to detail and accuracy in managing financial records.
• Ability to independently manage daily tasks.

Responsibilities

• Review and pay vendor invoices and overhead expenses.
• Organize and maintain daily files and ensure paperwork accuracy.
• Support internal audits and manage onboarding paperwork.

Skills

Attention to detail

Organization

Communication

Education

Associate’s or Bachelor’s degree in business or accounting

Tools

Bookkeeping or accounting software

Job description

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Senior Executive Recruiter at Blue Signal Search

Austin, TX

We’re seeking a reliable and detail-oriented Office Administrator / Bookkeeper to join our team. This role will serve as the bridge between our senior leadership and our junior office administrator, taking ownership of daily financial tasks and ensuring our office workflow is smooth and efficient. You’ll have a key role in maintaining the accuracy of our financial records, supporting light HR functions, and managing the flow of critical paperwork throughout the office. This role is ideal for someone who’s naturally organized, enjoys a variety of office tasks, and can thrive with minimal oversight.

• Review, validate, and pay vendor invoices and overhead expenses
• Assist with customer accounting inquiries and invoice reconciliations
• Perform basic bookkeeping tasks and data entry into our accounting systems
• Monitor and track routine financial paperwork

Office Workflow & Administration (30-40%)

• Organize and maintain daily files, including ship tickets, purchase orders, cash journals, and reconciled reports
• Support internal audits and ensure compliance with company policies
• Manage the flow of paperwork and ensure documentation is complete and accurate

General Office Support (20-30%)

• Provide general support with phone and email communication as needed
• Assist with onboarding paperwork and light HR documentation
• Collaborate with other administrative team members to keep the office running smoothly

Qualifications:

• 2-4 years of office administration or bookkeeping experience (or a similar combination of experience and education)
• Strong attention to detail and a high degree of accuracy in managing financial records
• Ability to independently manage daily tasks with minimal direction
• Familiarity with bookkeeping or accounting software is a plus
• Associate’s or Bachelor’s degree in business, accounting, or a related field is preferred

About Blue Signal:

Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Administrative

• Industries

  Wholesale Hardware, Plumbing, Heating Equipment

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