Office administrator/AP（Part-Time）

Quick USA Inc.; Carol Stream (IL); On-site; USD 28,000 - 34,000; Part time

Job summary

Quick USA Inc. in Carol Stream, IL seeks an Office administrator/AP (Part-Time) to support accounting and general administrative operations in a specialized trading company handling import, wholesale, and distribution of Japanese and Asian food products in the US.

The role covers AP entry, vendor communications, reception tasks, order processing, and office duties. The ideal candidate has experience in admin or accounting, strong computer skills, and bilingual Japanese-English abilities, with a

Qualifications

• Experience in administrative or accounting work
• Accustomed to computer work
• Japanese-English bilingual
• Person with a sense of camaraderie
• Person with high aspirations

Responsibilities

• Reception and front-desk tasks, phone call handling
• Order processing up to invoicing and follow-ups
• Accounts payable data entry and payments
• Vendor and contract administration activities
• Logistics coordination for shipments and pickups

Skills

Admin/Accounting

Computer skills

Japanese-English bilingual

Team player

Ambitious

Job description

Position

Office administrator/AP (Part-Time)

Summary

In this role at a specialized trading company that handles the import, wholesale, and distribution of Japanese and Asian food products in the US market, you will be responsible for general accounting duties including Accounts Payable (AP) as well as overall administrative operations.

Essential Duties

• General/ Clerk: Receptionist, Phone Call pick up, Fax Receiving, Assisting Visitor, Check Answering Machine, Printing Catalogs, Laminating Print
• Processing Order (up to invoicing): Order Entry (Deal/Expired Order), Print out Picking ticket, Keep track on Delivery Sheet, Confirm the Order/ Daily, Weekly, Follow ups for Sales Request, Arrange 3rd party location Drop off, Edit picking ticket, Print out Invoice, Inform Restaurant O/S Items, Follow Ups New Customer Inquiry, Create New Customer Account, Follow up Customer Inquiry
• IT/Accounting (taxes): Updating POs
• Facility Maintenance: Facility Inspection (Scheduling, Follow Ups Repair) (Sprinkler, Fire Alarm, Cooler & Freezer Maintenance), Search Vendor for the Repair or Follow Ups, Cleaning Service, Snow Removal, Pest Control, Renewal for Garbage Collect Company, Handling Building Repair Work
• Logistics: Keep track on Leasing truck Information, Correspondence W/ Leasing Company, Leasing Trucks Registration
• Account Renewal & New Vendor Contract: Phone Line update, Utility Account Renewal & Contract, Service Contract for Equipment (Printer, Postage Machine), New Account Contract, Monitoring Charges, Company Vehicles Registration
• Shipment: UPS Shipping arrangement, FedEx Shipping arrangement, Scheduling trucking for Container/ Pioneer, Contacting Crown/Pioneer regarding FDA/paperwork, Arrange domestic pickup Service, UPS, FedEx Claim Works
• AP: Invoice Entry, Print the Checks/Payment, Mail out Checks, Create Vendor account, Follow ups Vendor Inquiry, Report Check Register Weekly, Monthly
• Order Supply: Stationery, Stickers (House of Graphic), Ordering Tee Shirts or Garments for Warehouse Staff
• Petty Cash: Driver's Petty Cash, Staff's Petty Cash

Working Hours / Working style

8:00 - 17:00 (Mon-Wed)

Full commute

Working Location

Carol Stream, IL

Salary / Benefit

$20 - $25 / hour

Holidays

Saturday, Sunday, Holidays

Qualifications

• Experience in administrative or accounting work
• Accustomed to computer work
• Japanese-English bilingual
• Person with a sense of camaraderie
• Person with high aspirations