Office Manager

Talent Lab Partners LLC; Miami (FL); On-site; USD 48,000 - 68,000; Full time

Job summary

Talent Lab Partners LLC in Florida is seeking an experienced Office Manager to oversee daily administrative and operational functions of the law office. You will support attorneys, legal staff, and administrative personnel, ensuring a professional, organized, and efficient workplace.

The ideal candidate has strong organizational and leadership skills, experience in a law firm or professional services environment, and a proactive, confidential approach to handling sensitive information, invoices,

Qualifications

• 3+ years of office management, administrative management, or legal operations experience preferred.
• Experience in a law firm, legal department, or professional services environment strongly preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal and client-service skills.

Responsibilities

• Oversee the daily operations of the law office and ensure a professional, organized, and efficient workplace.
• Supervise and provide day-to-day direction to administrative and support staff.
• Coordinate conferences, client meetings, depositions, and other firm-related meetings.
• Assist with document management, records retention, filing systems, and confidential materials.
• Process invoices, expense reports, vendor payments, and office-related expenditures.
• Coordinate with accounting or firm leadership regarding budgets and operational expenses.
• Maintain office records, contracts, subscriptions, and administrative documentation.

Skills

Office management

Organizational skills

Staff leadership

Communication skills

MS Office

Legal environment experience

Tools

Microsoft Office Suite

Billing software

Job description

A well-established law firm is seeking an experienced, organized, and highly professional Office Manager to oversee the day-to-day administrative and operational functions of the office. This individual will play a key role in ensuring the firm operates efficiently while supporting attorneys, legal staff, and administrative personnel.

The ideal candidate is a proactive problem-solver with strong organizational, communication, and leadership skills. Prior experience working within a law firm or professional services environment is strongly preferred.

Key Responsibilities

Office Operations & Administration

• Oversee the daily operations of the law office and ensure a professional, organized, and efficient workplace.
• Manage office procedures, administrative workflows, and internal processes.
• Coordinate office maintenance, facilities, equipment, supplies, and vendor relationships.
• Serve as the primary point of contact for building management and outside service providers.
• Maintain office records, contracts, subscriptions, and administrative documentation.
• Identify opportunities to improve operational efficiency and office procedures.

Staff Management & Support

• Supervise and provide day-to-day direction to administrative and support staff.
• Assist with onboarding and offboarding employees, including workspace, equipment, systems access, and orientation.
• Coordinate employee schedules, PTO requests, coverage, and general office staffing needs.
• Support attorneys and leadership with administrative and operational matters.
• Help maintain a positive, professional, and service-oriented office environment.

Legal Office Support

• Ensure attorneys and legal professionals have the administrative resources necessary to effectively serve clients.
• Coordinate conference rooms, client meetings, depositions, and other firm-related meetings.
• Assist with document management, records retention, filing systems, and confidential materials.
• Work closely with attorneys, paralegals, legal assistants, and other staff to address operational needs.
• Maintain the highest level of confidentiality when handling client, employee, and firm information.
• Assist with processing invoices, expense reports, vendor payments, and office-related expenditures.
• Coordinate with accounting or firm leadership regarding budgets and operational expenses.
• Manage relationships with office vendors and negotiate service agreements when appropriate.
• Monitor office expenditures and identify opportunities for cost efficiencies.

Human Resources & Firm Administration

• Support recruiting, interviewing, onboarding, and employee documentation as needed.
• Maintain personnel records and assist with firm policies and procedures.
• Coordinate employee events, meetings, training sessions, and firm initiatives.
• Assist leadership with employee relations and general HR administration.
• Help ensure compliance with applicable workplace policies and procedures.

Qualifications

• 3+ years of office management, administrative management, or legal operations experience preferred.
• Previous experience within a law firm, legal department, or professional services environment strongly preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal and client-service skills.
• Demonstrated ability to manage confidential and sensitive information.
• Strong problem-solving skills and ability to work independently.
• Experience supervising administrative or support staff preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams.
• Familiarity with legal practice management, billing, document management, or timekeeping software is a plus.

Ideal Candidate

The successful candidate will be polished, dependable, detail-oriented, and proactive, with the ability to anticipate the needs of attorneys and staff. This individual should be comfortable taking ownership of office operations, managing competing priorities, and serving as a trusted resource to firm leadership.

Prior experience supporting attorneys and managing operations within a fast-paced law firm environment will be highly valued.