Office Administrator

Kunes Auto Group; Woodstock (IL); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid Time Off

Employee Assistance Program

Daily Pay Options

Employee Discounts on Vehicles, Parts,

Service

Job summary

Kunes Auto Group is seeking a detailed-oriented Office Administrator to support dealership office operations. You will work closely with the Office Manager and leadership to ensure organized daily operations and cross-departmental support in a fast-paced auto dealer setting.

Role requires at least 1 year of dealership office experience, License and Title familiarity, and strong communication. Compensation ranges from $18.00 to $20.00 per hour, with benefits and opportunities for growth across

Qualifications

• At least 1 year of Office Administration experience in a dealership.
• License and Title experience is required.
• Strong attention to detail and organizational skills.
• Flexibility to cross train in all other areas of the Office as needed.
• Comfortable working with and learning various auto software.
• Ability to manage multiple tasks in a fast-paced environment.
• Strong communication skills and ability to work with multiple departments.

Responsibilities

• Prepare daily bank deposits and cash reports (able to drive to the bank to drop off deposits and pick up change orders)
• Maintain an effective cash management and forecasting system
• Assist with petty cash tracking and reconciliationHelp maintain accurate manufacturer accounts, including warranty
• Assist with month-end closing processes and accounting reports
• Support preparation for annual audits and reviews
• Ensure compliance with government regulations and financial procedures
• Assist with collecting updated CRT-61 and W-9 forms from vendors on file
• Monitor factory incentives and enter manufacturer invoices and POs
• Support account approvals and collections on past-due accounts
• Stock in all new vehicle purchases and create deal jackets and tags
• Create deal jackets and tags for all used vehicles

Skills

Attention to detail

Organizational skills

Effective communication

Tools

Auto software systems

Job description

Description

OFFICE ADMINISTRATION

Full-Time | Career Growth | Supportive Team Culture

Why Kunes Auto Group

At Kunes Auto Group, we believe great people build great dealerships. We're committed to servant-minded leadership, investing in our team members, and creating opportunities for long-term career growth.

As one of the fastest-growing automotive dealership groups in the Midwest with more than 40 locations, we provide the training, support, and resources to help you succeed.

Why Team Members Choose Kunes

• Paid Training and Ongoing Professional Development
• Career Growth Opportunities Across 40+ Dealerships
• Comprehensive Benefits Package
• Supportive Leadership and Team Environment
• Opportunity to Make a Difference in the Communities We Serve

Position Summary

Kunes Auto Group is seeking a detail-oriented, full-time Office Administrator to support dealership office operations. This role works closely with the Office Manager and dealership leadership team to ensure organized office operations and smooth day-to-day administrative support across departments.

Compensation

• $18.00–$20.00 per hour, based on experience

Responsibilities

• Prepare daily bank deposits and cash reports (able to drive to the bank to drop off deposits and pick up change orders)
• Maintain an effective cash management and forecasting system
• Assist with petty cash tracking and reconciliationHelp maintain accurate manufacturer accounts, including warranty
• Assist with month-end closing processes and accounting reports
• Support preparation for annual audits and reviews
• Ensure compliance with government regulations and financial procedures
• Assist with collecting updated CRT-61 and W-9 forms from vendors on file
• Monitor factory incentives and enter manufacturer invoices and POs
• Support account approvals and collections on past-due accounts
• Stock in all new vehicle purchases and create deal jackets and tags
• Create deal jackets and tags for all used vehicles

Requirements

Education and Experience

• At least 1 year of Office Administration experience in a dealership is required.
• License and Title experience is required
• Strong attention to detail and organizational skills
• Flexibility to cross train in all other areas of the Office as needed
• Comfortable working with and learning various auto software
• Ability to manage multiple tasks in a fast-paced environment
• Strong communication skills and ability to work with multiple departments

Benefits:

Eligible team members may receive:

• Paid Time Off
• Employee Assistance Program
• Daily Pay Options
• Employee Discounts on Vehicles, Parts, and Service
• Ongoing Training and Professional Development
• Career Advancement Opportunities Throughout Kunes Auto Group

Kunes Auto Group is an Equal Opportunity Employer. All qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by law