Office Manager

YMCA of Greater Dayton; Celina (OH); On-site; Full time

Job summary

An established community-focused organization is seeking an Office Manager to oversee business office procedures and record-keeping. This role involves processing financial reports, maintaining personnel files, and ensuring excellent member service. The ideal candidate will bring strong administrative skills, a commitment to fostering a welcoming environment, and a proactive approach to problem-solving. Join a nurturing team where your contributions will help strengthen the community and support individuals in reaching their full potential. This is a fantastic opportunity for someone looking to make a meaningful impact in a supportive and dynamic workplace.

Qualifications

• Two years of related administrative experience required.
• Computer skills and knowledge of accounting/bookkeeping needed.

Responsibilities

• Processes daily, weekly, and monthly financial reports.
• Maintains personnel files and processes employee changes.
• Provides excellent member service and trains others.

Skills

Administrative Skills

Accounting/Bookkeeping

Data Entry

Word Processing

Problem Solving

Customer Service

Education

High School Diploma or GED

2-Year Degree

Tools

Payroll Software

Office Management Software

Job description

Office Manager
Grand Lake Health/Premier Health North YMCA
Celina, Ohio
Full-Time/Non-Exempt
$14.00-$16.80/hour

Position Summary:

Responsible for carrying out business office and record keeping procedures for the branch.

At the YMCA,We are welcoming: we are open to all. We are a place where you can belong and become.We are genuine: we value you and embrace your individuality.We are hopeful: we believe in you and your potential to become a catalyst in the world.We are nurturing: we support you in your journey to develop your full potential.We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.

Essential Functions:

• Processes daily, weekly and monthly reports such as cash distribution, petty cash, expense summary accounts, accounts receivable, end-of-shift reports, Annual Campaign, and other applicable reports.
• Makes daily bank deposits and distributions.
• Maintains files for correspondence, documents, purchase orders, requisitions, equipment, inventories, and vendors.
• Orders office supplies.
• Records all purchase orders and invoices.
• Processes employee new hires, changes, terminations, and maintains personnel files.
• Runs payroll reports and enters branch payroll on a bi-weekly basis.
• Organizes systems and procedures for the branch.
• Communicates office policy, procedures, and changes to all staff.
• Assists member service at the front desk during peak hours or when substitution of staff is necessary.
• Assists in the supervision and scheduling of front desk staff.
• Provides excellent member service and trains others in these services.
• Proactively solves problems.
• Flexible work schedule may be required for occasional weekend or evening shifts if needed.
• Carries out other duties as assigned by the Director or Management Staff.

Qualifications:

• High school diploma or GED required.
• A 2-year degree or applicable experience is preferred.
• Two years or more of related administrative experience required.
• Computer skills are required as well as a general knowledge of accounting/bookkeeping, data entry, and word processing systems.