Office Manager

At Your Side Home Care Houston; Philadelphia (Philadelphia County); On-site; Part time

Job summary

An established industry player is seeking an Office Manager for Human Resources and Compliance. This part-time role involves overseeing the entire employee life cycle, from recruiting and onboarding to compliance and benefits administration. You'll manage office operations, ensuring a welcoming environment for guests and efficient processes for staff. Your ability to communicate effectively and manage multiple responsibilities will be key to success in this role. Join a team dedicated to providing exceptional home care and support to clients and their families, while enjoying a flexible work schedule that allows you to make a real difference in people's lives.

Qualifications

• Experience in HR and administrative roles preferred.
• Strong communication and interpersonal skills are essential.

Responsibilities

• Oversee employee life cycle including recruiting and onboarding.
• Manage office operations and support audits and credentialing.

Skills

Interpersonal Skills

Communication Skills

Problem-Solving Skills

Organizational Skills

Time Management

Education

High School Diploma

Associate's/Bachelor's Degree in Related Field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Position:

Office Manager - Human Resources and Compliance

Location: Bala Cynwyd, 19004

Rate: $20.00 - $22.00

Type of Shift: Part time / Dayshift

Job Description:

The Office Manager – Human Resources oversees the employee life cycle, including recruiting, onboarding, training, benefits administration, and compliance. They also manage office operations, such as greeting guests, handling calls, maintaining records, and supporting audits and credentialing.

Additionally, the role involves creating and implementing a recruiting platform, using online and print advertising, social media, and networking sites to attract candidates. This part-time position reports directly to the CEO and ensures the office runs efficiently while supporting employees, clients, and guests.

Responsibilities:

1. Conduct prescreening and employment interviews. Hire new employees, complete employee background checks, reference checks, and new employee paperwork.
2. Manage job boards/platforms, as needed.
3. Serve as a point person for all new employee questions and essential activities.
4. Develop a pool of qualified candidates while building a deep network to identify and attract qualified candidates. Track and report new job candidate applications, new hires, and recruiting sources.
5. Use online recruiting tools to identify and attract job candidates, leveraging the Internet for recruitment including social media and professional networking sites.
6. Training and Development: training on caregiver intakes, track and report metrics, and prepare and present school presentations.
7. Engagement: manage ad placements, manage job boards/platforms, conduct telephone interviews, and serve as a point person for all new employee questions.
8. Process Payroll.
9. Conduct disciplinary actions to drive the success of an employee.
10. Create SOPs and assist with updating policies every year and suggest changes that no longer serve the business or that need updating as a reaction to an occurrence.
11. Maintain employee records as mandated by the state and company policies.
12. Identify training opportunities to better support employees.
13. Support health and wellness for employees.

Position Requirements:

1. Experience with Microsoft Word, Excel, and Outlook.
2. Ability to travel for recruitment meetings, college visits, career fairs, and maintain a flexible work schedule to participate in recruiting events and support client activities.
3. Able to effectively communicate with prospective employees and the management team.
4. Excellent interpersonal and communication skills - oral, conversational, telephone & written.
5. Must collaboratively work with others.

Experience:

1. High school diploma required. Associate’s/Bachelor's degree in related field preferred.
2. Human Resource experience or education is a plus.
3. Administrative experience.
4. Experience with high phone call volume. Strong phone communication skills, problem-solving skills, and critical thinking.
5. Must possess basic computer skills to perform job duties including desktop computing, e-mail, and the ability to learn software applications relevant to your position. Computer proficiency and technical aptitude with the ability to utilize and produce reports on Microsoft Word, Excel, etc.
6. Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary customer service.
7. Strong skillsets in oral and written communication, cultural competence, interpersonal relationships and teamwork, attention to detail, customer service, time management, autonomy, problem-solving, and organization.
8. Provide peace of mind to our clients and their loved ones by providing exceptional home care.