Office Administrator

The Popal Group; Washington (District of Columbia); On-site; USD 40,000 - 65,000; Full time

Job summary

A growing family-owned restaurant management company in Washington, DC, is seeking a detail-oriented Office Administrator. This position involves overseeing office operations, managing correspondence, and supporting project management while working in a dynamic restaurant environment. If you are organized and able to multitask, we want to hear from you.

Qualifications

• 2-3 years of experience in an administrative or office management role.
• Experience in the restaurant or hospitality industry is preferred.
• Bilingual in Spanish is a plus.

Responsibilities

• Oversee daily office operations and manage correspondence.
• Handle high volume of invoices and conduct reconciliations.
• Support executives with calendar management and report preparation.

Skills

Organizational Skills

Communication Skills

Education

High school diploma, GED, or equivalent

Associate’s or bachelor’s degree

Tools

Margin Edge

Microsoft Office

Google Drive

QuickBooks

Job description

Job Description

We are a growing family-owned restaurant management and events hospitality business based in Washington, DC. We are currently seeking a highly organized and detail-oriented Office Administrator to join our team. This role is ideal for someone who thrives in a fast-paced restaurant environment, excels at multitasking, and has strong communication skills. In addition to office administration, this position will include elements of project management, restaurant operations support, and executive assistance.

Responsibilities:

• Oversee daily office operations to ensure efficiency and adherence to company policies.
• Manage emails, letters, packages, phone calls, and other forms of correspondence related to restaurant operations.
• Manage property-related administrative tasks, including tenant communication and lease documentation.
• Handle a high volume of invoices related to restaurant vendors, ensuring accuracy and timely processing.
• Conduct weekly credit card reconciliations and support financial record-keeping for multiple restaurant locations.
• Serve as the primary point of contact for restaurant contractors, facilitating communication and coordinating maintenance and service needs.
• Maintain organized filing systems for financial records, personnel information, and restaurant documentation.
• Track and order office and restaurant supplies as needed to maintain smooth operations.
• Schedule appointments and coordinate necessary services at various restaurant locations, including equipment repairs and inspections.
• Provide support to executives, including managing calendars, booking travel, and preparing reports related to restaurant performance and operations.
• Assist with special projects and provide administrative support to leadership as requested.
• Support project management efforts by tracking deadlines, coordinating deliverables, and ensuring smooth execution of restaurant initiatives.
• Handle confidential and sensitive information with discretion and professionalism.
  
  

Requirements:

• High school diploma, GED, or equivalent required; associate’s or bachelor’s degree preferred.
• Minimum of 2-3 years of experience in an administrative, personal assistant, or office management role within the restaurant or hospitality industry.
• Experience in property management, accounting, project management, or hospitality is a plus.
• Proficiency in Margin Edge, Microsoft Office, Google Drive, and QuickBooks (or similar accounting software) is a plus.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Ability to work independently and adapt to a fast-paced restaurant environment.
• Experience in restaurant operations or supporting high-level executives in the hospitality industry is a plus.
• Bilingual in Spanish is a plus.
  
  

If you are a detail-oriented professional who enjoys working in a dynamic and growing restaurant management company, we would love to hear from you! Please send your resume and a cover letter explaining your qualifications and interest in the position.

More detail about The Popal Group LLC part of The Popal Group, please visit https://culinaryagents.com/entities/500587-The-Popal-Group-LLC