Office Administrator

UBS; Washington (District of Columbia); On-site; USD 75,000 - 100,000; Full time

Job summary

UBS is seeking an organized Office Administrator to support the Washington, DC Management team and branch staff. You will help advisors and managers maintain efficient operations and a smooth client experience.

You will handle administrative duties, assist with HR processes including payroll, licensing, and registration, and coordinate branch meetings and activities. Strong communication and proactive problem solving are essential in this role.

Qualifications

• 1–2 years of branch operations experience.
• High school diploma or equivalent; college degree a plus.
• Proven written and verbal communication skills.
• Self-starter with strong client focus and interpersonal skills.

Responsibilities

• Support the branch management team administratively.
• Assist with resolving client issues.
• Communicate and implement administrative and risk management guidelines.
• Support the hiring process and HR functions including payroll.
• Assist in the administrative aspects of licensing and registration for all registered employees.
• Coordinate and plan branch office meetings and various activities.

Skills

Communication skills

Organization

Customer service

Interpersonal skills

Self-motivation

Education

High school diploma or equivalent

Job description

Are you incredibly organized with an eye for detail and a skilled multitasker? We’re looking for an Office Administrator to support the Washington, DC Management team, assisting branch staff, advisors, and members of management.

Responsibilities

• Support the branch management team administratively.
• Assist with resolving client issues.
• Communicate and implement administrative and risk management guidelines and policies.
• Support the hiring process and maintain all HR functions, including payroll for support staff.
• Assist in the administrative aspects of licensing and registration for all registered employees.
• Coordinate and plan branch office business meetings and various activities.

Qualifications

• 1–2 years of relevant branch operations experience.
• High school diploma or equivalent (college degree a plus).
• Proven written and verbal communication skills.
• Independent, motivated, proactive and focused to take action.
• Passionate about the client experience with strong interpersonal skills.
• Self‑starter comfortable managing complex and evolving situations.

Salary

USD 75,000 – 100,000 per annum (United States – District of Columbia – Washington, D.C.).

Benefits & Employment

UBS offers a range of competitive benefits. The expected salary for this role will be determined by relevant factors including role-required experience, qualifications, education, location, and skill level. UBS may, at its discretion, provide additional variable compensation.

Equal Opportunity Employer

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.