Office Administrator

Interplace, Inc.; Torrance (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

A leading company in Torrance is seeking an HR and Administrative Assistant to handle a variety of tasks, including hiring processes, event planning, and accounting support. This role aims to foster a collaborative work environment and enhance employee satisfaction through various activities. Ideal candidates should have strong communication skills and handle confidential information with care.

Qualifications

• Experience in HR, administration, or related field is advantageous.

Responsibilities

• Assist with hiring, termination, and employee inquiries.
• Plan and execute company events and support training sessions.
• Maintain confidentiality of all HR-related information.

Skills

Communication

Teamwork

Confidentiality

Event Planning

Customer Service

Job description

Responsibilities

1. Employee processes: Assist with hiring (on-boarding), termination (off-boarding), relocations, and leaves under the guidance of the HR Generalist. Respond to employee and manager inquiries regarding HR matters and provide necessary documentation.
2. Manage company-owned equipment and supplies: Procure, inventory, and assign equipment and supplies to team members as needed.
3. Work Environment: Foster an efficient, collaborative, and healthy work environment, ensuring compliance with safety, welfare, and wellness standards. Address office or work environment issues promptly.
4. Events: Plan and execute company events such as the annual winter party and monthly birthday potlucks at the Torrance office, with support from the Events Circle. Assist in setting up quarterly meetings and training sessions. Support Resource Team activities to promote employee satisfaction and team motivation through social events, meetings, and activities.
5. Sales Fulfillment: Collaborate with team members to accurately complete sales processes, including maintaining customer and vendor records, processing orders, invoicing, reviewing deliveries, conducting inventories, and coordinating shipments.
6. Accounting: Support the accounting team with Accounts Receivable, daily bank deposits, and mail processing.
7. Confidentiality: Maintain the strict confidentiality of all position-related information.
8. Customer Service: Provide professional and respectful service to internal and external customers, exceeding expectations in person or over the phone.