Office Administrator

Florida State University; Tallahassee (FL); On-site; USD 40,000 - 45,000; Full time

Job summary

Florida State University in Tallahassee, FL seeks an Office Administrator to manage the LAR front office, serve as the primary contact, and provide broad administrative support to the Director. The role includes event planning, procurement, travel logistics, HR support, and regulatory activities to maintain compliance and efficient operations.

The position emphasizes serving researchers and staff with a service-oriented approach, supervising a student Office Assistant as needed, and ensuring

Qualifications

• High School diploma or equivalency with four years of relevant experience.
• Alternatively, combination of postsecondary education and experience totaling four years.

Responsibilities

• Manages the daily operations of the Laboratory Animal Resources front office and serves as the primary contact for visitors, researchers, and staff.
• Provides administrative support to the LAR Director, including correspondence, data compilation, reporting, and calendar management.
• Plans and executes unit-wide events and coordinates with IT, Facilities, and Custodial Services.
• Handles non-animal purchasing, travel logistics, and proxy roles on T-card and P-card.
• Supports HR activities such as postings, interviews, onboarding, and leave reporting.
• Maintains animal census, regulatory reporting databases, and ACUC activities.

Skills

Administrative experience

Education

High School diploma or equivalent

Job description

Job Title: Office Administrator

Location: Tallahassee, FL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 62703

Laboratory Animal Resources within the Office of Research seeks to fill the Office Administrator position.

Responsibilities

The Office Administrator manages the daily operations of the Laboratory Animal Resources (LAR) front office, serving as the primary point of contact for visitors, researchers, and staff while ensuring a welcoming, service-oriented environment that reflects the service standards of the LAR mission.

Administrative Operations

Evaluates office needs related to equipment, workflow, and materials; recommends improvements and develops procedures that support efficient operations; independently resolves routine inquiries by interpreting departmental and University policies. Provides direct administrative support to the LAR Director, including correspondence, data compilation, reporting, and calendar management; may offer similar support to other LAR administrative and professional staff.

Plans and Executes Unit-wide Events

Plans and executes Unit-wide events such as team-building activities, professional development sessions, and the triennial AAALAC reaccreditation site visit. Manages departmental receiving and delivery functions; tracks service requests with IT, Facilities, and Custodial Services.

The position may supervise a student Office Assistant as assigned.

Purchasing & Travel

Responsible for non-animal purchases through SpearMart and OMNI; serves as T-card and P-card proxy; manages the logistics of all department travel.

Human Resources Support

Responsible for job openings, including scheduling candidate interviews, providing information to the OVPR HR Rep for processing, and assisting candidates with onboarding. Serves as the Time and Leave Representative, ensuring accurate and timely reporting across employee groups, and manages the departmental leave calendar and electronic workflow.

Compliance, Security & Research Support

Serves as the primary administrator for the LAR animal census and reconciliation system; processes animal orders; prepares cage cards; maintains essential databases used for regulatory reporting and accreditation. Serves as departmental Security Representative for all LAR vivaria, managing personnel access, verifying required training and compliance, and ensuring adherence to security protocols. Additional responsibilities include providing administrative and technical support for ACUC activities.

Communications & Web Content

Reviews LAR and ACUC webpages to ensure material is current and accurate; develops materials for events and training registration; maintains LAR listservs.

Qualifications

High School diploma or equivalency and four years appropriate experience or a combination of post high school education and experience equal to four years.

Preferred Qualifications

Previous administrative work

Other Information

Hiring range is anticipated to be the low to mid 40’s, commensurate with education and experience.

Contact Info

Cassidy Cooksey at [e-mail]

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

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FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

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Considerations

This is an USPS (University Support Personnel System) position.

This position is being readvertised. Previous applicants need not reapply.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.