Office Administrator

Merieux NutriSciences; Springfield (MO); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is looking for an Office Administrator to provide essential administrative support to laboratory and business operations. This role involves managing communications, coordinating visits, and maintaining office systems. Join a fast-growing company committed to public health and sustainability, where you can thrive in a diverse and inclusive environment. With numerous learning opportunities and a focus on collaboration, this position is perfect for someone eager to contribute to meaningful work while developing their skills in a supportive setting.

Qualifications

• At least 6 months of experience in an office environment.
• Proficiency in MS Office Suite and ERP software is essential.

Responsibilities

• Provide administrative support to laboratory and business operations.
• Manage incoming calls, mail, and packages, and coordinate visits.
• Maintain filing systems and support onboarding for new employees.

Skills

Word Processing

Spreadsheets

MS Office Suite

ERP Software

Written Communication

Time Management

Client Relations

Problem-Solving

Job description

Office Administrator

Location: Springfield

Type: Regular

Company: MERIEUX NUTRISCIENCES

As a trusted partner, our Public Health mission is to make food systems safer, healthier, and more sustainable. With a global network in 27 countries, we offer a wide range of testing and innovative solutions to prevent health risks related to food, environment, and consumer goods. External growth has been a key part of our history, with over 40 acquisitions in the last 10 years.

If you want to contribute to an inspiring long-term purpose, be part of a fast-growing company in a high-value market with significant build-up opportunities, and grow in an entrepreneurial and welcoming environment, join us!

Your Day-to-Day Responsibilities

We are seeking an Office Administrator at 2835 N Oak Grove, Springfield, MO 65803, USA. Your main responsibilities will include:

Position Summary

The incumbent provides administrative support to the laboratory and business operations, including preparing reports, compiling data and analysis on current trends to assist local leadership, and handling filing, scheduling, typing, and answering phones.

Essential Functions and Responsibilities

• Provide administrative support to various functions, including offsite personnel.
• Coordinate visits from internal and external visitors.
• Manage incoming calls, mail, and packages.
• Assist in planning office events, including catering arrangements.
• Manage conference room scheduling and setup.
• Order supplies, maintain equipment, and liaise with vendors, including overseeing lab coat and shoe programs.
• Arrange meetings and travel for laboratory staff.
• Produce written communications using various software tools.
• Maintain filing systems, record retention, and document retrieval.
• Maintain knowledge of Laboratory Information Management System (LIMS).
• Support onboarding and orientation for new employees.
• Communicate information to laboratory personnel via digital signage, email, and bulletin boards.
• Perform local JDE functions, including invoice review, processing, purchasing, and inventory management.
• Support troubleshooting with the local time clock system.
• Perform other duties as needed.

Your Profile

Qualifications Required

At least 6 months of experience in an office environment.

Skills

Proficiency in Word processing and spreadsheets, intermediate computer skills, MS Office Suite, ERP software experience, strong written communication, familiarity with office machines, time management, client relations, and problem-solving skills. Ability to work independently, prioritize tasks, and adapt to changing priorities. Knowledge of industry standards and company procedures is essential.

Management

This role does not require management responsibilities. It involves working under general guidance, with work reviewed upon completion. The position impacts the work unit and may influence other departments. Decision-making involves assessing data and analysis for business impact.

Why Join Us?

• Contribute to an inspiring Public Health purpose supported by long-term shareholders.
• Impact our strategic pillars built on 50 years of expertise.
• Be part of a passionate, skilled community committed to co-building and serving a greater purpose.
• Enjoy a diverse, open-minded environment that celebrates differences.
• Grow within an international team of over 8,200 members with numerous learning opportunities.

Ready for the journey?

To apply, please click on the 'Apply now' button.