Office Administrator

Able Electric; Sierra Vista (AZ); On-site; USD 25,000 - 34,000; Part time

Job summary

Able Electric is seeking two organized, detail‑oriented Office Administrators to support the daily operations of a fast‑growing electrical contracting company in Sierra Vista, AZ. This role coordinates customer communication, scheduling, documentation, billing, and general administrative tasks, with cross-training to back up the team as the business scales.

The positions are part‑time (20 hours), Monday–Thursday, 6:00am–4:30pm, with quarterly performance reviews and potential for raises.

Qualifications

• Must have strong Office Administration experience.
• Proficiency in MS Office and Excel; comfortable with office software.
• Experience handling payroll and bookkeeping tasks.
• Ability to manage confidential financial information with discretion.
• Excellent organizational and multitasking skills.

Responsibilities

• Manage daily office operations and keep workflow running smoothly.
• Coordinate schedules, appointments, and meetings for the team.
• Handle customer inquiries and maintain positive client relationships.
• Assist with bookkeeping and maintain accurate financial records—billing, accounts receivable/payable, and payroll.
• Prepare and organize documents, reports, and presentations.
• Implement and follow office policies and procedures to improve efficiency.
• Support project management tasks and track project timelines.
• Maintain office supplies inventory and place orders as needed.
• Cross-train on key office functions to provide backup coverage across the team.

Skills

MS Office

Excel

Customer service

Multitasking

Attention to detail

Data entry

Payroll knowledge

Confidential information handling

Education

High School Diploma

Office-management certification

Tools

QuickBooks

ADP Payroll

Procore

JobTable

Job description

Able Electric LLC is a licensed electrical contractor based in Sierra Vista, Arizona, with roughly ten years in business. What began as a residential electrical company has grown into a firm delivering primarily commercial and government work — including projects for U.S. Customs & Border Protection, Border Patrol, and Air Force installations. With more than $2M in contracts booked since March and expansion planned across Arizona (including a new Scottsdale office), Able Electric is scaling quickly and building the office team to match. We are a lean, hands‑on company where every team member has real ownership and room to grow.

Job Summary

Able Electric is seeking two organized, detail‑oriented Office Administrators to support the daily operations of a fast‑growing electrical contracting company. This role is the central point of coordination for office activities — customer communication, scheduling, documentation, billing, and general administrative support — and adds cross‑trained backup across the office as the business scales. The ideal candidate is proactive, dependable, and able to juggle multiple priorities while delivering excellent customer service.

• Pay Range: $18 – $25 / hour, depending on experience
• Employment Type: Part‑Time - Flexible, could lead to Fulltime, 20 hours.
• Schedule: Monday – Thursday (office hours) 6:00am-4:30pm - ideal 11:30am-4:30pm
• Performance Reviews: quarterly, with up to four raise opportunities per year

Key Responsibilities

• Manage daily office operations and keep workflow running smoothly
• Coordinate schedules, appointments, and meetings for the team
• Handle customer inquiries and maintain positive client relationships
• Assist with bookkeeping and maintain accurate financial records — billing, accounts receivable/payable, and payroll
• Prepare and organize documents, reports, and presentations
• Implement and follow office policies and procedures to improve efficiency
• Support project management tasks and track project timelines
• Maintain office supplies inventory and place orders as needed
• Cross‑train on key office functions to provide backup coverage across the team

Skills & Experience

• Proven experience as an office administrator, administrative assistant, or similar role
• Proficiency in MS Office / Excel and office‑management software
• Experience with QuickBooks, ADP Payroll, Procore, and JobTable strongly preferred
• Background in contracts, payroll, data entry, and customer service
• Strong organization, multitasking, and attention to detail
• Sound judgment handling confidential financial and contract information
• High school diploma required; office‑management certification a plus
• Familiarity with the electrical or construction industry is an advantage

Location & Work Arrangement

This is an onsite, part‑time position based at Able Electric's Sierra Vista, AZ office, working Monday through Thursday. Two openings are available, with an immediate start preferred.

Able Electric LLC is an equal opportunity employer committed to an inclusive workplace that values diversity, regardless of race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.