Part-Time Office & Billing Coordinator

Able Electric; Sierra Vista (AZ); On-site; USD 25,000 - 34,000; Part time

Job summary

Able Electric is seeking two organized, detail‑oriented Office Administrators to support the daily operations of a fast‑growing electrical contracting company in Sierra Vista, AZ. This role coordinates customer communication, scheduling, documentation, billing, and general administrative tasks, with cross-training to back up the team as the business scales.

The positions are part‑time (20 hours), Monday–Thursday, 6:00am–4:30pm, with quarterly performance reviews and potential for raises.

Qualifications

• Must have strong Office Administration experience.
• Proficiency in MS Office and Excel; comfortable with office software.
• Experience handling payroll and bookkeeping tasks.
• Ability to manage confidential financial information with discretion.
• Excellent organizational and multitasking skills.

Responsibilities

• Manage daily office operations and keep workflow running smoothly.
• Coordinate schedules, appointments, and meetings for the team.
• Handle customer inquiries and maintain positive client relationships.
• Assist with bookkeeping and maintain accurate financial records—billing, accounts receivable/payable, and payroll.
• Prepare and organize documents, reports, and presentations.
• Implement and follow office policies and procedures to improve efficiency.
• Support project management tasks and track project timelines.
• Maintain office supplies inventory and place orders as needed.
• Cross-train on key office functions to provide backup coverage across the team.

Skills

MS Office

Excel

Customer service

Multitasking

Attention to detail

Data entry

Payroll knowledge

Confidential information handling

Education

High School Diploma

Office-management certification

Tools

QuickBooks

ADP Payroll

Procore

JobTable

Job description

Able Electric is seeking two organized, detail‑oriented Office Administrators to support the daily operations of a fast‑growing electrical contracting company in Sierra Vista, AZ. This role coordinates customer communication, scheduling, documentation, billing, and general administrative tasks, with cross-training to back up the team as the business scales.

The positions are part‑time (20 hours), Monday–Thursday, 6:00am–4:30pm, with quarterly performance reviews and potential for raises.