Office Administrator

Legacy Communities LLC; Scottsdale (AZ); On-site; USD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking company as an Office Administrator where your organizational skills and proactive attitude will shine. In this dynamic role, you will manage front reception duties, ensure a welcoming environment, and support daily operations. Your attention to detail and ability to solve problems will be key as you coordinate office events and maintain supplies. This is an exciting opportunity to grow in a supportive workplace culture that values collaboration and respect. If you're ready to make a meaningful impact in a fast-growing industry, this position is for you.

Benefits

Competitive Compensation

Annual Vacation and Sick leave

Medical, Dental, Vision

401K

Holidays

Qualifications

• Prior front office or administrative experience preferred.
• Professional attitude and appearance required.

Responsibilities

• Manage front reception duties and office organization.
• Provide a warm and professional reception for guests.
• Assist with administrative tasks and maintain office supplies.

Skills

Communication

Detail Oriented

Problem Solving Skills

Time Management

Self-Motivated

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Printers

Job description

Are you looking for a career in a fast growing industry where you have the ability for growth and travel? Look no further! Legacy Communities is looking for a Office Administrator that can work with a talented team to ensure the continued growth of the Company. By joining Legacy, you will become apart of our team and will work in an environment where we cultivate thriving communities where mutual respect and collaborative spirit are the cornerstones of every interaction.

The main function of the Office Administrator position is to manage front reception duties, office organization, and administrative support to ensure smooth daily operations and a welcoming workplace environment.

In this role you will :

• Provide a warm and professional reception, greeting and assisting guests upon arrival.
• Direct visitors to the appropriate personnel or departments.
• Answer, screen, and route calls and messages promptly.
• Maintain a clean, organized and professional office space.
• Handle incoming and outgoing mail, including sorting, distribution, and coordinating deliveries.
• Oversee kitchen cleanliness and ensure it remains well-stocked.
• Monitor and replenish office supplies inventory to support daily operations.
• Assist with administrative tasks such as drafting emails, copying and mailing documents.
• Proficient in operating office equipment, including printers, copiers and scanners.
• Manage and maintain conference rooms between scheduled meetings.
• Submit and track maintenance requests with the property manager.
• Plan and coordinate monthly office events to foster a positive workplace culture.
• Perform all other duties as assigned

Core Competencies

• Communication : Ability to write and speak clearly and concisely
• Energetic : Ability to work with a sense of urgency and understand the importance of timely completion of projects and follow through
• Detail Oriented : Ability to understand the details of a project and the importance of details and accuracy in completing tasks
• Problem Solving Skills : Ability to find a solution for and to deal proactively with work-related problems
• Decision Making : Ability to use good business judgement in making critical decisions
• Organized : Possessing the trait of following a systematic method of performing a task and maintaining an accurate record of steps and documents involved
• Time Management : Ability to utilize the available time to organize and complete work within given timelines and work with a sense of urgency.
• Self-Motivated : Ability to be internally inspired to perform a task using one's own drive and initiative
• Honesty, Integrity and Reliable : Ability to be truthful, credible and dependable in the workplace. Do what you say.
• Motivation : Ability to inspire others to reach a goal and to perform to the best of their ability

Role Qualifications / Skills / Abilities

• High School Diploma or equivalent.
• Prior front office or administrative experience preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with office equipment including printers
• Professional attitude and appearance
• Ability to be proactive and resourceful when situations arise
• Highly organized

This position will be required to work in a standard office environment, Monday through Friday, with a work schedule of 40 hours per week. Schedule may vary depending on business needs. This is not a remote position.

• Competitive Compensation
• Annual Vacation and Sick leave
• Medical, Dental, Vision with additional ancillary options
• 401K
• Holidays

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