Office Administrator

TRC Talent Solutions; Sandy Springs (GA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Benefits package

Job summary

TRC Talent Solutions seeks an Office Administrator to support executive leadership, manage daily operations, and coordinate events onsite in Atlanta, GA. The role focuses on delivering a professional, welcoming environment for employees, guests, and partners while handling vendor relations and logistics.

You will manage meetings, travel, conferences, and employee events, ensuring smooth operations and strong collaboration across teams in a growth-oriented InsurTech context.

Qualifications

• At least 3 years of experience in office administration, office management, executive support, or a similar professional role.
• Demonstrated experience coordinating events, travel arrangements, and logistics for executives or teams.
• Strong organizational and multitasking abilities; capable of managing multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Professional, customer-service-oriented demeanor and strong relationship-building skills.
• Proficiency with Microsoft Office Suite, Google Workspace, calendaring systems, and travel booking tools.
• Ability to work onsite full-time in Atlanta, GA.
• Strong attention to detail and proactive problem-solving skills.
• Experience managing vendors, budgets, and office operations preferred.
• Previous experience supporting a technology, professional services, or growth-stage company is a plus.

Responsibilities

• Provide comprehensive administrative support to executive leadership and company founders.
• Serve as the onsite host for visiting customers, prospects, and business partners, ensuring a welcoming and professional experience.
• Coordinate customer visits, including scheduling, meeting room setup, and hospitality arrangements.
• Oversee company participation in industry conferences and trade shows, handling registrations, travel arrangements, hotel bookings, and event logistics.
• Plan and execute employee events, team celebrations, and company off-sites.
• Arrange catering, meals, and refreshments for meetings and office functions.
• Maintain office supplies, kitchen inventory, printer consumables, and common areas to ensure operational efficiency.
• Act as the primary point of contact for vendors, deliveries, and facility-related needs.
• Support budgeting, vendor management, and event-related communications.
• Uphold a professional and welcoming office environment for employees and guests at all times.

Skills

Office administration

Event coordination

Executive support

Vendor management

Travel arrangements

Multitasking

Communication skills

Customer service mindset

Tools

Microsoft Office

Google Workspace

Calendaring systems

Travel booking tools

Job description

The Office Administrator position offers a dynamic opportunity to become an integral part of a leading InsurTech organization. As an Office Administrator, you will play a key role in supporting executive leadership, managing daily office operations, and coordinating a range of events that foster both internal teamwork and external relationships. This full-time role is ideal for professionals with a strong background in office administration and event coordination who are comfortable working onsite in Atlanta, GA. As an Office Administrator, you will ensure that the office runs smoothly and efficiently, directly contributing to a professional and welcoming environment for employees, executives, and visitors. You will be responsible for maintaining office supplies, managing vendor relationships, and coordinating meetings and events. Your attention to detail and proactive approach will be essential as you anticipate needs, plan logistics, and support company initiatives. The role offers the opportunity to work with executive leadership, coordinate customer and industry events, and handle critical logistical tasks that keep the organization functioning at its best. The Office Administrator will be the primary point of contact for visitors, vendors, and internal teams, ensuring that everyone's experience is positive and productive. This is a full-time position with regular onsite hours, providing a stable and engaging work environment in Atlanta, GA. In this position, you will also have the chance to support company participation in industry conferences and trade shows, handle travel and hospitality arrangements, and manage event-related communications. Your organizational skills, customer-service mindset, and ability to multitask will help you excel in this collaborative and fast-paced setting.

Office Administrator - Summary

The Office Administrator is responsible for supporting executive leadership and company founders with administrative, logistical, and event coordination needs. This role ensures smooth daily operations, maintains a professional office environment, and acts as the primary contact for vendors and visitors. Based in Atlanta, GA, the Office Administrator works onsite full-time, contributing to a collaborative and forward-thinking company culture.

Duties & Responsibilities

• Provide comprehensive administrative support to executive leadership and company founders.
• Serve as the onsite host for visiting customers, prospects, and business partners, ensuring a welcoming and professional experience.
• Coordinate customer visits, including scheduling, meeting room setup, and hospitality arrangements.
• Oversee company participation in industry conferences and trade shows, handling registrations, travel arrangements, hotel bookings, and event logistics.
• Plan and execute employee events, team celebrations, and company off-sites.
• Arrange catering, meals, and refreshments for meetings and office functions.
• Maintain office supplies, kitchen inventory, printer consumables, and common areas to ensure operational efficiency.
• Act as the primary point of contact for vendors, deliveries, and facility-related needs.
• Support budgeting, vendor management, and event-related communications.
• Uphold a professional and welcoming office environment for employees and guests at all times.

Salary & Benefits

• Competitive salary offered, commensurate with experience and qualifications.
• Benefits package available, supporting employee well-being and job satisfaction.
• Opportunity to work in a vibrant, growth-focused industry with career advancement potential.

Qualifications & Requirements

• At least 3 years of experience in office administration, office management, executive support, or a similar professional role.
• Demonstrated experience coordinating events, travel arrangements, and logistics for executives or teams.
• Strong organizational and multitasking abilities; capable of managing multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Professional, customer-service-oriented demeanor and strong relationship-building skills.
• Proficiency with Microsoft Office Suite, Google Workspace, calendaring systems, and travel booking tools.
• Ability to work onsite full-time in Atlanta, GA.
• Strong attention to detail and proactive problem-solving skills.
• Experience managing vendors, budgets, and office operations preferred.
• Previous experience supporting a technology, professional services, or growth-stage company is a plus.

Ideal Candidate Snapshot

• A proactive and organized professional with a passion for creating a positive and productive office environment.
• Skilled in event planning, vendor management, and executive support.
• Adaptable, resourceful, and able to anticipate needs before they arise.
• Excellent communicator and relationship builder, comfortable interacting with all levels of the organization and external partners.
• Committed to upholding high standards of professionalism and inclusivity.

Other Relevant Information

This Office Administrator role is a full-time, onsite position in Atlanta, GA, offering stability and opportunities for professional growth within a leading InsurTech company.

Working in Atlanta, GA provides access to a vibrant business community and a dynamic professional network.

TRC Talent Solutions is proud to be an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.

We are committed to fostering an inclusive workplace while connecting talented professionals with opportunities to grow their careers.