PS Administrative Officer

University of Utah Health; Salt Lake City (UT); On-site; USD 38,000 - 56,000; Full time

Benefits offered by this job

Benefited Staff

Job summary

This position is located in Salt Lake City, Utah, at Primary Children’s Hospital in the Department of Neurosurgery, Division of Pediatric Neurosurgery. The role involves handling complex administrative tasks, scheduling meetings, coordinating travel, and submitting reimbursements.

You will support multiple providers and staff, manage travel reimbursements, and maintain departmental records while ensuring compliance with university policies and state regulations.

Qualifications

• Bachelor’s degree in Business, Finance, or a related field; equivalency accepted (one year education can substitute two years related work experience).
• Three years experience maintaining complex financial records, developing and monitoring departmental budgets, and preparing related reports.
• Demonstrated organizational, human relations and effective communication skills.

Responsibilities

• Handles administrative matters regarding day-to-day operations and procedures for multiple providers and staff.
• Coordinates travel and reimbursement.
• Schedules meetings via Outlook.
• Maintains accounts and billings.
• Coordinates purchasing activities, e-PRs, document control, account coding for financial transactions and maintains departmental records.
• Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.
• Scans documents in EHR.

Skills

Organizational skills

Effective communication

Professionalism

Human relations

Education

Bachelor’s degree in Business, Finance, or a related field

Job description

Details

Pay Rate Range $38,300 to $55,621 DOE

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday- Friday; occasional overtime may be required.

Location Campus

City Salt Lake City, UT

Job Summary

This position is located in Salt Lake City, Utah, at Primary Children’s Hospital in the Department of Neurosurgery, Division of Pediatric Neurosurgery. This role involves handling complex administrative tasks, scheduling meetings, coordinating travel, and submitting reimbursements.

Responsibilities

1. Handles administrative matters regarding day-to-day operations and procedures for multiple providers and staff

2. Coordinates travel and reimbursement

3. Schedules meetings via Outlook

4. Maintains accounts and billings

5. Coordinates details such as purchasing activities, e-PR’s, document control, account coding for financial transactions and overseeing the maintenance of departmental records.

6. Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.

7. Scan’s documents in EHR

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.