PS Administrative Officer

University of Utah; Salt Lake City (UT); On-site; USD 38,000 - 56,000; Full time

Job summary

The University of Utah Health is seeking an Administrative Coordinator in Salt Lake City, in the Neurosurgery department, to support day-to-day operations, scheduling, travel coordination and reimbursements.

This role emphasizes maintaining complex financial records, managing departmental accounts, and ensuring compliance with university policies in a busy clinical environment.

Qualifications

• Bachelor’s degree or equivalent; related work experience may substitute for education.
• Three years of experience in maintaining complex financial records and budgets.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Handles day-to-day administrative matters for multiple providers and staff.
• Coordinates travel arrangements and reimbursements.
• Schedules meetings via Outlook and maintains accounts/billings.
• Oversees purchasing details, document control, and account coding.
• Monitors policy changes and implements required procedures.

Skills

Office administration

Scheduling

Travel coordination

Education

Bachelor’s degree in Business, Finance, or related field

Job description

Monday- Friday; occasional overtime may be required.

VP Area

VP Area U of U Health - Academics

Department

Location

Location Campus

City

City Salt Lake City, UT

Type of Recruitment

Type of Recruitment External Posting

Pay Rate Range

Pay Rate Range $38,300 to $55,621 DOE

Close Date

Close Date 11/06/2026

Priority Review Date (Note - Posting may close at any time)

Priority Review Date (Note - Posting may close at any time) 08/17/2026

Job Summary

This position is located in Salt Lake City, Utah, at Primary Children's Hospital in the Department of Neurosurgery, Division of Pediatric Neurosurgery. This role involves handling complex administrative tasks, scheduling meetings, coordinating travel, and submitting reimbursements.

Responsibilities

• Handles administrative matters regarding day-to-day operations and procedures for multiple providers and staff
• Coordinates travel and reimbursement
• Schedules meetings via Outlook
• Maintains accounts and billings
• Coordinates details such as purchasing activities, e-PR's, document control, account coding for financial transactions and overseeing the maintenance of departmental records.
• Reviews changes in university policy, federal regulations and contractual requirements and coordinates implementation procedures.
• Scan’s documents in EHR

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Bachelor’s degree in Business, Finance, or a related field, or equivalency (one year of education can be substituted for two years of related work experience). Three years experience that includes specific involvement in maintaining complex financial records, developing and monitoring departmental budgets and preparing related reports; and demonstrated organizational, human relation and effective communication skills.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information.

Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

University Human Resource Management 250 East 200 South, Suite 125 Salt Lake City, UT 84111 Contact us: [phone] By Email: [e-mail]