Office Administrator III

University of Utah Health; Salt Lake City (UT); Hybrid; USD 36,000 - 83,000; Full time

Job summary

University of Utah Health’s Huntsman Cancer Institute is seeking an Office Administrator II/III to provide complex administrative support to Principal Investigators and their labs. The role interfaces with pre-award and post-award teams to ensure compliant submissions and grant management.

The position supports budgeting, hiring, travel planning, and reporting within a nationally recognized cancer center. The role is hybrid, requiring in-office presence three days a week and remote two days,

Qualifications

• Demonstrated strong organizational capacity and excellent communication skills.
• Ability to balance priorities with multiple responsibilities.
• Proven ability to follow through on assigned tasks and deadlines.

Responsibilities

• Provides complex administrative support for PIs and labs, including scheduling, purchasing, travel, and related tasks.
• Supports pre-award and post-award processes, including budgets and biosketches, ensuring compliance.
• Assists with department and university policies implementation and tracking of assignments.
• Maintains salary distributions and participates in monthly financial reviews for grants and lab accounts.
• Works in a hybrid setting with in-office and remote days as required by department needs.

Skills

Communication skills

Organizational skills

Time management

Education

Bachelor’s degree or equivalent

Job description

Details

Open Date

Requisition Number PRN45921B

Job Title Office Administrators

Working Title Office Administrator III

Career Progression Track P00

Track Level P2 - Developing

FLSA Code Administrative

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

VP Area President

Department 01214 - HCI Research Admin Dept

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range $36,196 to $83,036

Close Date 11/12/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

This position provides complex administrative support for various Principal Investigators (PI’s) and their labs and/or shared resources cores; including working closely with the pre- and post-award grant support, finance, purchasing, human resources, travel planning, event coordination, and navigation of University systems.

Huntsman Cancer Institute Office Administrator II within Research Administration work directly with Principal Investigators (PI’s) and are essential to their success. They work closely with both the Pre-Award and Post-Award Grants and Contracts Officers teams at HCI to provide support in submitting successful applications and supporting the management of funded grants and/or contracts to ensure compliance and assist in routine needs of the project. Members of our team perform a wide set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time they can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Pac-12 school with fantastic benefits.

Desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow through with a wide set of responsibilities. This position is hybrid. The expectation is in office 3 days a week and remote 2 days. This may change based on departmental needs.

Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.

In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include a description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.

Learn more about the great benefits of working for the University of Utah: benefits.utah.edu

Responsibilities

Disclaimer

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Essential Functions

• Assists PI with general grant and lab support, which may include scheduling, purchasing, hiring, travel, CV/biosketch/other support maintenance, shipping, and other requests as needed.

• Familiar with University pre-award systems, processes, and policies required for proposal submission. HCI has a Pre-Award GCO team that handles the submissions, and the Administrative GCO II assists the PI’s and Pre-Award GCO in applying for grants, including developing budgets, updating/collecting biosketches, other support documents, and letters of support.

• Familiar with University post-award systems, including management reports, university account codes, and purchasing rules/regulations and systems. The Post-Award GCO team at HCI is in charge of the overall management of the grants/contracts, and the Administrative GCO II plays a role in ensuring compliance through oversight of the majority of expenditures on the projects, managing grant distributions for lab staff, assisting as requested with reporting requirements, and additional action items as assigned.

• Assists HCI Finance and the PI with the development of department/lab budgets for the yearly budget process for each grant awarded as well as activity funds. Review financial accounts (activities) on a monthly basis to ensure accuracy. Maintain complex salary distributions for PI’s labs members.

• Assists with the implementation of department and University policies and procedures.

• Provides basic support for administrative tasks, working with colleagues and manager to complete and track assignments.

• Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience.

• Problems encountered are varied, but generally with precedent. Resolution may require some analysis and interpretation, requiring innovation and creativity.

• Issues are routine and involve little evaluation and interpretation. Problems are typically solved through drawing from prior experiences, following established policies and procedures with analysis of the issue, requiring moderate innovation and creativity.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.

Preferences

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu

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As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.