Office Administrator

US Tiger Securities, Inc.; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

US Tiger Securities, Inc. is seeking a full-time Office Administrator to keep our New York office running smoothly and welcoming.

This on-site role covers reception, day-to-day office operations, vendor coordination, and event logistics, requiring an organized and proactive approach. The ideal candidate will be personable, professional, and hands-on, with strong English and Mandarin proficiency and experience in a corporate office setting.

Qualifications

• High school diploma or equivalent experience.
• Experience in office administration, reception, or a related administrative role.
• Proficiency in Microsoft Office.
• Excellent organizational and communication skills.
• Professional proficiency in English and Mandarin Chinese.

Responsibilities

• Greet visitors and manage front desk.
• Answer and route phone calls; handle mail and deliveries.
• Maintain pantry, kitchen, and office supplies inventory.
• Coordinate with vendors for office services and supplies.
• Schedule meetings and manage conference rooms.
• Plan and support office events and logistics.
• Maintain a clean, professional office environment.

Skills

Microsoft Office

Communication

Multitasking

Time management

English-Mandarin

Education

High school diploma

Associate degree

Tools

Microsoft Office Suite

Job description

Employment Type: Full-time

Compensation: $65,000 – $75,000 per year

Role Overview

US Tiger Securities, Inc. is seeking a full-time Office Administrator to keep our New York office running smoothly and welcoming. This is an on-site, front-facing role responsible for reception, day-to-day office operations, vendor coordination, and the logistics behind office events. The ideal candidate is organized, personable, and proactive, with a professional demeanor and a hands-on approach to keeping the workplace well-stocked, well-run, and guest-ready.

Key Responsibilities

• Serve as the first point of contact at the front desk: greet and check in guests and visitors, and direct them appropriately.
• Answer, screen, and route incoming phone calls; receive and distribute mail, packages, and deliveries.
• Keep the pantry, kitchen, and office and stationery supplies fully stocked; monitor inventory levels and reorder as needed.
• Source, contact, and coordinate with vendors and service providers (office supplies, pantry, catering, facilities, and building management).
• Schedule and coordinate meetings, manage conference-room bookings, and support calendar and logistics needs.
• Plan and set up the logistics for office events, including coordination, catering, room setup, and vendor arrangements.
• Maintain a clean, organized, and professional office environment, and liaise with building management on facilities matters.
• Provide general administrative support, including filing, data entry, and preparing basic reports or presentations.
• Maintain polite and professional communication via phone, email, and in person.
• Handle ad hoc administrative and office-management projects as assigned.

Qualifications

• High school diploma or Associate degree, or equivalent experience.
• Prior experience in office administration, reception, or a related administrative role.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, multitasking, and time-management skills, with strong attention to detail.
• Strong interpersonal and communication skills, with a professional and welcoming demeanor.
• Ability to prioritize effectively, work independently, and handle sensitive information with discretion.
• Professional proficiency in English and Mandarin Chinese.

Preferred Qualifications

• Prior experience in a financial services or corporate office environment.
• Experience coordinating office events and managing vendor relationships.
• Familiarity with office-management, scheduling, or procurement tools.