Office Administrator

Finer Recruiting, LLC; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading company in private investments is looking for an Office Administrator/Bookkeeper in New York City. This on-site role includes managing office operations, bookkeeping responsibilities, and supporting HR functions. Ideal candidates will have at least 5 years' experience and proficiency with various office and accounting software.

Qualifications

• Minimum 5 years experience in office administration and bookkeeping roles.
• Proficient with office and accounting software.
• Familiarity with basic HR procedures.

Responsibilities

• Manage day-to-day office operations.
• Coordinate meetings and travel arrangements.
• Record and categorize daily financial transactions.

Skills

Organizational

Communication

Multitasking

Attention to detail

Education

Associate’s or Bachelor’s degree in Business Administration

Tools

MS Office suite

Google Workspace suite

QuickBooks

Job description

Our client, a New York City based private investment fund, is seeking an Office Administrator/Bookkeeper.

This role is primarily on-site, with some flexibility for 1 remote day per week in Manhattan, NYC.

Responsibilities - Office Administrator:

• Manage day-to-day office operations, include managing office supplies & facilities and handling visitor reception & correspondences
• Coordinate schedule, meetings and travels arrangements for management and staff
• Support basic HR functions such as onboarding and maintaining employee records
• Liaise with third-party vendors, building management, and IT support
• Ad hoc general administrative tasks

Responsibilities - Bookkeeper:

• Record and categorize all daily financial transactions accurately in the accounting system (from both bank and credit card accounts)
• Reconcile bank, credit card, and general ledger accounts regularly
• Prepare basic financial reports such as income statements and balance sheets
• Manage accounts payable processes, ensuring timely payments
• Manage and update banking wire transfer templates while assisting with day-to-day treasury functions

Qualifications:

• Minimum 5 years experience in office administration and bookkeeping roles
• Proficient with office software (MS Office suite, Google Workspace suite) and accounting software (QuickBooks or similar)
• Strong organizational, communication, and multitasking skills
• Attention to detail and high level of accuracy
• Ability to handle confidential information with discretion
• Familiarity with basic human resources and accounting procedures
• Associate’s or Bachelor’s degree in Business Administration or related field preferred