Office Administrator

Austincc; Nashville (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

WITHX ICT AMERICA INC. is seeking an Office Administrator to support payroll, accounting, HR onboarding, and local vendor coordination in our Nashville, TN office. The role requires strong Excel skills, precise data entry, and on-site availability.

The ideal candidate will manage payroll worksheets, track deadlines, maintain records, and coordinate office services while ensuring accurate financial and administrative operations. Bilingual Korean/English is a plus.

Qualifications

• Must be legally authorized to work in the US (no visa sponsorship).
• High school diploma or equivalent.
• Valid driver’s license.
• On-site in Nashville, TN.
• Microsoft Excel: SUMIF, VLOOKUP or XLOOKUP, and pivot tables.
• Accuracy in numerical data entry and reconciliation.

Responsibilities

• Payroll & Accounting: prepare payroll worksheets for manager approval, and process disbursement once approved.
• Tax & Compliance: track deadlines and reconcile CPA payments; file tax documents and government correspondence.
• HR & Onboarding: complete Form I-9 sections; maintain records; set up workstations for new hires.
• Local Coordination & Research: contact local vendors; prepare comparison tables; coordinate services.
• General Office Support: sort mail; monitor supplies; greet visitors; manage office spaces.

Skills

Legally authorized to work in US

Excel proficiency

Attention to detail

Data entry accuracy

Education

High school diploma or equivalent

Tools

Microsoft Excel

QuickBooks

Job description

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Building on the legacy of WITHX IT CO., LTD—a premier South Korean IT company founded in 2006—WITHX ICT AMERICA INC. brings decades of expertise to the US market. We specialize in Network & System Integration (NI/SI) and infrastructure engineering, providing comprehensive end-to-end IT services. We stand as a strategic IT partner that drives sustainable growth and innovation by merging robust infrastructure with next-generation security architectures.

Office Administrator

Full-time position, Monday – Friday, 7:00 AM – 5:00 PM (1 hour break included, Hours may vary based on business needs). On-site in Nashville, TN.

Job Description

1. Payroll & Accounting

• Prepare payroll worksheets for manager approval, and process disbursement once approved.
• Organize monthly receipts and enter transactions into assigned accounts.
• Maintain Excel worksheets for payroll and per diem using formulas provided.

2. Tax & Compliance

• Track federal, state, and local filing deadlines and send advance reminders.
• Reconcile payments made by the company's CPA against expected amounts and report discrepancies.
• Receive and file tax documents and government correspondence.

3. HR & Onboarding

• Complete employer sections of Form I-9 and collect new hire paperwork.
• Maintain personnel, attendance, and PTO records.
• Set up workstations, equipment, and accounts for new hires.

4. Local Coordination & Research

• Confirm local matters by phone or in person and report back to the manager.
• Prepare comparison tables on local vendors and services (e.g., insurance, rental cars) for review.
• Coordinate internet, phone, and office services with local vendors.
• Accompany staff relocating from Korea for rental car pickup, driver's license applications, and government office visits.

5. General Office Support

• Receive, sort, distribute, and log mail and deliveries.
• Monitor and order office supplies.
• Greet visitors and keep the office, kitchen, and meeting rooms organized.
• Monitor local weather advisories and notify staff.
• Perform occasional errands (e.g., Post Office, Bank).

Qualifications

• MUST BE LEGALLY AUTHORIZED TO WORK IN US (not eligible for employment visa sponsorship, now or in the future.)
• High school diploma or equivalent
• Valid driver's license
• Must be able to work on-site at our Nashville, TN office
• Microsoft Excel: able to use SUMIF, VLOOKUP or XLOOKUP, and pivot tables
• Accuracy in numerical data entry and reconciliation

Preferences

• Bilingual in Korean and English
• Experience with QuickBooks or comparable accounting software
• Experience at a foreign-owned company or a US subsidiary of an overseas parent company

Working Conditions & Benefits

To be discussed upon interview

Hiring Process

The hiring schedule and process are subject to change based on company circumstances. Candidates will be notified individually of any changes.

Any misrepresentation or falsification of information on the resume may result in disqualification from the hiring process or termination of employment.

WITHX ICT AMERICA INC. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.