Office Administrator

DS Bus Lines; Massachusetts; On-site; USD 30,000 - 34,000; Full time

Benefits offered by this job

Weekend availability

Military Base Pass eligibility

Job summary

Beacon Mobility in Massachusetts seeks an Office Administrator to support daily office operations, schedule appointments, manage travel, mail, and contacts, and serve as the hub for internal and external communications.

The role pays $22.50/hour, with schedules Monday–Friday 7a–3p, 8a–4p, or 9a–5p and potential weekend/holiday work; ability to obtain a Military Base Pass is a plus. Proficiency in Microsoft Office and strong communication are required.

Qualifications

• 2+ years of administrative/clerical experience preferred.
• Strong business acumen and problem-solving abilities.
• Excellent verbal and written communication skills.

Responsibilities

• Oversee day-to-day office activities as main contact and keep management informed.
• Provide admin support: scheduling, meetings, travel, mailing/shipping, updating databases.
• Handle accounts receivable/payable and invoicing; process payments with vendors.

Skills

Administrative experience

Communication

Customer service

Education

Associate’s degree in office administration

Tools

Microsoft Office

Job description

Easton Coach Company LLC Pay Rate: $22.50 hour Availability should be Monday – Friday 7a-3p, 8a-4p or 9a-5p and the ability to work on weekends and holidays when needed. Ability to obtain a Military Base Pass is a plus.

Responsibilities

• Oversee day-to-day office activities as main point of contact and keep management informed regularly via verbal and electronic updates.
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; mailing and shipping packages; and updating contacts database and employee lists.
• Provide clerical support when needed with assigned administrative duties such as sorting and distributing mail and preparing documents.
• Maintain inventory of office supplies; orders new supplies as needed.
• Manage all accounts receivable/payable functions for clients.
• In-house processing of invoices and processing through/with third party vendors.
• Manage transmission, download, and posting of payments files from in house software.
• Receive, records, and ensures deposit of all accounts receivable items.
• Facilitate and/or conducts research on behalf of managers, accountants, customer service representatives, and executive team members about payment, invoice issues etc.
• Trouble-shoot issues with all accounting-related systems and/or accounts receivable, vendor payments and related matters.
• Ensure timely response to vendor, client (internal/external) enquiries.
• Provide exemplary customer service to all clients, vendors, and other related staff.
• Assist executive team members, management, and other personnel on projects.
• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment.
• Manage vendor relationships, and coordinate food deliveries when requested.
• Manage all aspects of space/infrastructure planning (moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
• Perform or faciliti...

Education / Training

• Associate’s degree in office administration or other related field from an accredited college or university is preferred.
• Will consider equivalent combination of education and experience.

Experience / Abilities

• Three (2) years of administrative and clerical experience.
• Strong business acumen.
• Proficient in Microsoft Office.
• Excellent communication skills.
• Strong working knowledge of customer service principles and practices, ability to perform with minimum supervision and make decisions independently.

Equal Opportunity and Diversity

Beacon Mobility is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Beacon Mobility makes hiring decisions based solely on qualifications, merit, and business needs at the time.

About Easton Coach Company

Easton Coach Company is a leader in passenger ground transportation, providing motorcoach and transit services to customers throughout the eastern United States.

Why Beacon Mobility

We are a family of transportation companies across 25 states, providing Mobility Without Limits. Our focus to show that every ride matters by helping people live, learn, and achieve every day.

Who we are

• Safe, reliable transportation for 100 Years
• Customized mobility solutions
• Serving students, patients, and 1,500+ communities
• Nearly 20,000 employees strong

What we do best

• People First
• Safety Always
• School Bus & Special Education Paratransit
• Non‑Emergency Medical Alternative Student Transportation

Why it matters

• Transportation creates opportunity
• Mobility builds independence
• Every Ride Matters