Office Administrator

Rheinmetall; Lapeer (MI); On-site; USD 32,000 - 52,000; Full time

Job summary

American Rheinmetall seeks an Office Administrator to be the first point of contact for employees, visitors, and callers, providing a professional front desk experience. You will manage calls, check in guests, and keep the reception area organized while supporting day-to-day admin tasks and workplace operations.

The role involves coordinating interviews, handling mail and data entry, managing supplies, and assisting with training logistics, safety programs, and travel arrangements as needed.

Qualifications

• High school diploma or GED required.
• Strong verbal and written communication skills.
• Experience with front desk and receptionist duties is preferred.

Responsibilities

• Answer and direct phone calls and voicemails to appropriate individuals.
• Greets and checks in visitors, maintains a welcoming front desk.
• Support daily office operations with a variety of admin tasks.
• Maintain organized reception area and assist with scheduling.
• Assist with mail, data entry, and document filing.
• Oversee conference rooms, supplies, and meeting logistics.
• Support onboarding, training coordination, and travel arrangements.
• Help with safety/compliance documentation and audits as needed.

Skills

Communication skills

Microsoft Office

Reception duties

Time management

Customer service

Education

High school diploma or GED

Job description

Next-generation solutions for the U.S. Armed Forces

Job Summary:

The Office Administrator serves as the first point of contact for employees, visitors, and callers, providing a welcoming and professional front desk experience. This role is responsible for managing incoming calls, greeting and checking in visitors, and maintaining an organized and efficient reception area. The Office Administrator also supports daily office operations by completing a variety of administrative tasks as needed, ensuring smooth workflow and contributing to a positive workplace environment.

Essential Functions:

• Assists and supports the recruitment process by completing administrative tasks, communicating with candidates, and scheduling interviews
• Answer and direct phone calls and voicemails to appropriate individuals, responding to voicemails via necessary callbacks, as applicable
• Acts as first point of contact for visitors and phone calls answering questions about the company and directing visitors as needed
• Schedules visitors and monitors access to the visitor system as needed
• Receives, sorts, and routes mail and packages as needed
• Performs administrative tasks, such as filing, data entry, scanning, stocking, and maintaining employee records
• Oversee the inventory and ordering including office supplies, coffee supplies, meals for meetings, employee acknowledgment items, and tracking costs
• Oversee the conference rooms making sure they are stocked and ready for meetings
• Assist with the scheduling of required training meetings and travel
• Assists with the administration of the companies safety and compliance policy including helping with audits, conducting meetings, and completing administrative duties as assigned
• Assist with time and attendance recordkeeping and report creation
• Oversees the set-up and facilitation of new hire orientation from first day to benefit enrollments
• Supports the ordering of shop supplies as needed
• Supports event planning and execution
• Oversees the cleanliness of the front desk and lobby areas
• All additional tasks as assigned

Minimum Qualifications:

• High school diploma or equivalent
• Basic computer literacy, including ability to use email, word processing, and simple data entry
• Professional verbal and written communication skills
• Ability to greet and assist visitors in a courteous and professional manner
• Ability to manage and prioritize multiple tasks with supervision
• Comfortable operating standard office equipment (phone, printer, copier)
• Ability to maintain confidentiality with sensitive information
• Reliable attendance and punctuality

Education & Experience

High school diploma or general education degree (GED) and 3+ years related experience and/or training; or equivalent combination of education and experience.

Must undergo and meet company standards for background check, employment verification, reference checks, physical, and controlled substance testing. Candidate must be able to obtain and maintain suitability requirements for access to classified information.

Preferred Qualifications:

• Experience coordinating meetings, scheduling conference rooms, or supporting event logistics
• Familiarity with basic HR or onboarding processes (e.g., greeting candidates, assisting new hire paperwork)
• Experience managing office supplies or vendor relationships
• Basic understanding of office budgeting or invoice processing
• Strong problem solving capabilities and ability to anticipate office needs
• Experience supporting multiple leaders or teams simultaneously
• 1-3 years of customer service experience

Working Conditions and Physical Demands

• Ability to sit at and staff the front desk for extended periods
• Ability to maintain a professional appearance and represent the organization positively
• Ability to lift or move small office items (e.g., boxes of paper up to 20 lbs) if applicable

Equal Employment Opportunity Statement:

American Rheinmetall provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex (including pregnancy), gender identity, national origin, age, disability, or marital status, in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.