Office Administrator

ata; Jackson (TN); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with employer match

Wellness bonus

Flexible Time Off

Job summary

ATA, headquartered in Jackson, Tennessee, seeks an Administrative Assistant to welcome clients, support daily operations, and assist with document management and basic accounting tasks. The role emphasizes a client-focused approach, strong organization, and teamwork in a busy CPA-advisory environment.

Ideal candidates will have 3+ years of administrative experience, proficiency with MS Office, and the ability to juggle multiple priorities while maintaining attention to detail.

Qualifications

• 3+ years of administrative experience in a professional office.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong organization and attention to detail.
• Comfortable managing multiple priorities in a fast-paced environment.
• Friendly, client-focused approach with strong communication skills.

Responsibilities

• Welcome clients and create a positive, professional first impression.
• Answer and route calls; respond to general questions.
• Support day-to-day office operations and administrative needs.
• Assist with basic accounting tasks (A/R, A/P, payroll support).
• Scan, organize, and assemble client documents and tax returns.
• Manage incoming/outgoing mail and daily shipments (UPS/FedEx/USPS).
• Keep office supplies stocked and organized.
• Help with copy, scan, and document preparation as needed.
• Assist with deposits and petty cash (as applicable).

Skills

Administrative experience

MS Office

Organization

Multi-tasking

Communication

Team player

Job description

About ATA

ATA provides a wide array of accounting, auditing, tax, and advisory services for clients ranging from small family-owned businesses to large corporations. Headquartered in Jackson, Tennessee, since 1940, ATA has over 300 employees across 18 locations throughout the Southeast.

For more info about ATA, click here.

About The Role ⭐

• Serve as the first point of contact, creating a welcoming and professional experience for clients and visitors
• Keep the office running smoothly by supporting daily administrative and operational needs
• Assist the team with document management, including scanning, organizing, and assembling client materials and tax returns
• Support basic accounting processes such as A/R, A/P, and payroll coordination
• Manage incoming and outgoing mail, shipments, and document distribution
• Maintain office organization, including supplies, shared spaces, and equipment
• Provide flexible support to team members, stepping in where needed to help meet deadlines

What You'll Do ✔️

• Welcome clients and create a positive, professional first impression
• Answer and route calls; respond to general questions
• Support day-to-day office operations and administrative needs
• Assist with basic accounting tasks (A/R, A/P, payroll support)
• Scan, organize, and assemble client documents and tax returns
• Manage incoming/outgoing mail and daily shipments (UPS/FedEx/USPS)
• Keep office supplies stocked and organized
• Help with copy, scan, and document preparation as needed
• Assist with deposits and petty cash (as applicable)

What You Bring 💼

• 3+ years of administrative experience in a professional office
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organization and attention to detail
• Comfortable managing multiple priorities in a fast-paced environment
• Friendly, client-focused approach with strong communication skills
• Team-oriented with a willingness to jump in where needed

Why You’ll Love Working Here 🎉

Competitive Compensation

• Final offer based on location, experience, skills, licensure, and business need

Comprehensive Benefits

• Medical, Dental, Vision, Life, AD&D, and Disability Insurance
• HSA and FSA options
• 401(k) with employer match

Wellness & Time Off

• Yearly wellness bonus
• Flexible Time Off and Paid Holidays

Growth & Development

• Access to the LCVista learning platform
• Support for credentialing and licensure exams
• Personalized development resources and longevity awards

All job offers are contingent upon the completion of a satisfactory background check.

Equal Opportunity Employer

ATA values diversity and is committed to equal opportunity in the workplace. Applicants who require a reasonable accommodation to complete the application or interview process should contact Human Resources by [e-mail].