Administrative Assistant

FetchJobs.co; United States; On-site; USD 67,000 - 86,000; Full time

Benefits offered by this job

Medical/Dental/Vision plans

PTO

401(k) with employer matching

Tuition reimbursement

Job summary

ATS is seeking an Administrative Coordinator to join our team. You will handle scheduling, travel coordination, reporting, and cross-department communication to keep operations running smoothly.

The role emphasizes discretion with confidential information, strong organizational abilities, and a professional, customer-oriented approach in a fast-paced industrial environment.

Qualifications

• Two-year associate's degree from an accredited college or technical school.
• At least three years of related administrative experience or equivalent.
• Strong knowledge of office procedures, equipment and software.
• Excellent communication, problem-solving, and professional demeanor.
• Proficiency in MS Outlook, Word, PowerPoint and Excel required.
• Highly organized with the ability to handle multiple projects.

Responsibilities

• Provide comprehensive administrative support to ensure efficient operation of the organization.
• Independently schedule meetings, conferences, and travel arrangements with meticulous detail.
• Act as liaison between internal teams and external partners, including executives.
• Answer and screen calls; manage emails, memos, and reports.
• Maintain organized filing systems (physical and electronic).
• Process purchase orders; assist with company credit cards and Concur expense reports.
• Support front desk operations and greet visitors professionally.
• Identify and implement process improvements to enhance efficiency.
• Adhere to safety procedures, quality standards, and core company values.

Skills

Outlook

Word

PowerPoint

Excel

Organization

Communication

Problem-solving

Education

Associate degree in office administration

Tools

Concur

Microsoft Office

Job description

About The Company

Founded in 1985, Advanced Technology Services (ATS) has established a strong presence across the United States, Mexico, and the United Kingdom. As a leader in industrial maintenance, ATS specializes in optimizing manufacturing processes and ensuring factories operate at peak efficiency. Our dedicated team of professionals works diligently to improve factory performance through innovative solutions, technical expertise, and exceptional customer service. With a commitment to continuous improvement and operational excellence, ATS has built a reputation for delivering reliable, high-quality maintenance services that reduce downtime and enhance productivity. Our core mission is to make factories run better by leveraging advanced technology and industry best practices, fostering a safe and sustainable working environment for our clients and employees alike.

About The Company

Founded in 1985, Advanced Technology Services (ATS) has established a strong presence across the United States, Mexico, and the United Kingdom. As a leader in industrial maintenance, ATS specializes in optimizing manufacturing processes and ensuring factories operate at peak efficiency. Our dedicated team of professionals works diligently to improve factory performance through innovative solutions, technical expertise, and exceptional customer service. With a commitment to continuous improvement and operational excellence, ATS has built a reputation for delivering reliable, high-quality maintenance services that reduce downtime and enhance productivity. Our core mission is to make factories run better by leveraging advanced technology and industry best practices, fostering a safe and sustainable working environment for our clients and employees alike.

About The Role

We are seeking a highly organized and proactive Administrative Coordinator to join our dynamic team at ATS. In this role, you will serve as a vital support function, managing a wide array of administrative tasks that facilitate smooth daily operations. You will work independently and collaboratively on various projects, including scheduling meetings, coordinating travel arrangements, preparing reports, and maintaining effective communication across departments. Your ability to handle confidential information with discretion, prioritize tasks efficiently, and demonstrate excellent interpersonal skills will be essential to your success. This position offers an excellent opportunity for a detail-oriented professional to contribute to our organizational efficiency while gaining valuable experience in a fast-paced industrial environment.

Qualifications

The ideal candidate will possess a two-year associate's degree from an accredited college or technical school, along with at least three years of related experience or a combination of education and experience that demonstrates proficiency in administrative functions. Strong knowledge of office procedures, standard office equipment, and computer software is essential. Candidates should demonstrate excellent communication skills, problem-solving abilities, and a professional demeanor. Familiarity with Microsoft Outlook, Word, PowerPoint, and Excel is required. A high level of organizational skills, attention to detail, and the ability to handle multiple projects simultaneously are crucial for this role. Additional desirable qualities include being a team player, customer-oriented, self-motivated, and possessing a positive attitude.

Responsibilities

Provide comprehensive administrative support to ensure the efficient operation of the organization, including managing correspondence, drafting responses, and preparing presentation materials. Independently handle scheduling of meetings, conferences, and travel arrangements, ensuring all logistical details are meticulously coordinated. Act as a liaison between internal departments and external partners, including high-level executives, while maintaining confidentiality and professionalism. Answer and screen phone calls, prioritize incoming information, and manage correspondence such as emails, memos, and reports. Maintain and develop organized filing systems, both physical and electronic, to facilitate easy retrieval of information. Process purchase orders and assist with the administration of company credit cards and expense reports, including Concur. Support front desk operations as needed, providing excellent customer service to visitors and callers. Continuously seek process improvements, monitor workflows, and implement best practices to enhance efficiency. Adhere strictly to safety procedures, quality standards, and company core values, fostering a culture of safety and excellence.

Benefits

• ATS is committed to offering competitive compensation and comprehensive benefits packages. The pay range for this position is between $67,151.83 and $85,881.27 USD, with actual salary determined based on experience, education, and other relevant factors.
• Our benefits include market-leading medical, dental, and vision plans, paid time off (PTO), a 401(k) retirement plan with employer matching, tuition reimbursement programs, and opportunities for professional development.
• We believe in fostering a supportive work environment that promotes work-life balance, growth, and employee well-being.

Equal Opportunity

ATS is committed to providing equal employment opportunities in all aspects of employment to all applicants and employees without regard to age, color, race, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, disability, veteran status, genetic information, or other legally protected status. We uphold a diverse and inclusive workplace where everyone is valued and respected. Review our privacy policy here. ATS believes that a diverse workforce enhances our ability to serve our clients effectively and fosters a culture of innovation and collaboration.