Office Administrator

PrideStaff; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading importer/wholesaler in Irvine Spectrum is seeking an Office Administrator. The ideal candidate will possess strong organizational and communication skills to manage daily operations, handle invoices, and support staff effectively. This is a full-time, on-site position with pay ranging from $23 to $26 per hour, along with attractive benefits including 401(k) matching and employee discounts.

Benefits

401(k) matching

Employee discounts

Bonuses

Qualifications

• Minimum 2 years of experience in office administration or related field.
• Ability to handle confidential information discreetly.
• Independent and team-oriented work capabilities.

Responsibilities

• Oversee daily office operations and administrative tasks.
• Process incoming orders, purchase orders, and invoices.
• Manage office supplies inventory and place orders as needed.

Skills

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Tools

Microsoft Office Suite

QuickBooks

Job description

Office Administrator

We are seeking an Office Administrator for an importer/wholesaler located in the Irvine Spectrum. The ideal candidate will be self-motivated, a good communicator, detail-oriented, and passionate about organizing. This is an on-site position.

Position details include:

• Temporary to hire or direct hire possibilities
• Pay rate: $23-$26/hr, depending on experience
• Full-time: 8:30 AM - 5:00 PM, Monday to Friday, with a 30-minute lunch
• Part-time: 3 days a week, 8 hours each day (Monday, Wednesday, Friday)

Benefits offered include 401(k) matching, employee discounts, and bonuses.

Note: Must have strong numerical skills to revise invoices into commercial import invoices, requiring critical thinking to ensure accuracy.

Essential Responsibilities:

• Oversee daily office operations and administrative tasks
• Support staff and manage office functions
• Process incoming orders, purchase orders, sales orders, and invoices
• Prepare shipments and import documents
• Manage office supplies inventory and place orders as needed
• Handle mail, emails, and phone communications
• Assist with training development and implementation
• Maintain and update files, records, and databases

Qualifications:

• Minimum 2 years of experience in office administration or related field
• Strong organizational skills and ability to prioritize
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Knowledge of medical office management is a plus
• Ability to handle confidential information discreetly
• Independent and team-oriented work capabilities
• Strong problem-solving skills and attention to detail
• Experience with QuickBooks is a plus

Compensation: $23.00 - $26.00 per hour