Office Administrator

KALCON; Tustin (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

KALCON is looking for an office administrator to join their team in Tustin, CA. The role involves supporting various back-office functions including recruiting, marketing, and bookkeeping. Candidates should be detail-oriented, capable of multi-tasking, and eager to learn in a dynamic environment.

Benefits

Medical insurance

Vision insurance

401(k)

Tuition assistance

Qualifications

• Bachelor's degree in Business or Communications preferred.
• 1-2 years of professional experience is preferred.
• Strong with Microsoft applications and communication skills.

Responsibilities

• Support recruiting efforts, including setting up interviews and employee onboarding.
• Assist with marketing tasks, including newsletters and social media.
• Manage office supplies and maintain day-to-day operations.

Skills

Communication skills

Organizational skills

Problem-solving

Interpersonal skills

Computer skills

Education

Bachelor's degree (Business or Communications preferred)

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

SharePoint

Job description

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This range is provided by KALCON. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $75,000.00/yr

Direct message the job poster from KALCON

We are seeking an office administrator to join our small but dynamic back-office team in Tustin, CA. The ideal candidate will be ambitious and eager to grow professionally, while thriving in a fast-paced environment. This role will work closely with the KALCON's President, Business Operations Director, and Recruiting & Marketing Specialist to support KALCON's back-office functions in areas including but not limited to: recruiting, marketing, HR, and bookkeeping.

This individual will wear many hats and get an opportunity to work closely with the company’s executives in running a growing business.

Responsibilities:

• Work closely with Recruiting/HR specialist to support the company’s recruiting efforts:
• Updating resumes of employees and potential employees for submission to the client
• Help with setting up interviews and meetings with prospective employees and for interviews. Help with initial screening of employees
• Help with offer letter preparation
• Assist with the Company’s marketing efforts including creating monthly internal newsletters and social media posts.
• Assist with Website updates as needed and coordinate with 3rd party.
• Support the Company’s President and Business Operations Director in areas including but not limited to bookkeeping, HR, payroll, and operational tasks needed to run the day-to-day operations of the business.
• Help with maintaining the office including answering calls and purchasing office supplies & equipment as needed.
• Assist with setting up meetings as required.
• Coordinate with new hires on all shipping of supplies including KALCON merchandise, PPE, business cards, and hardware. Maintain inventory as needed.
• Assist with onboarding and maintenance of new hire checklist. Also assist with employee offboarding.
• Assist with employee file maintenance
• Help with tracking company trainings and ensure timely completion by employees.

Requirements

• Bachelor's degree (Business or Communications focus preferred)
• 1-2 years of professional experience is preferred
• Strong with Computer Skills (Microsoft Teams, Microsoft Applications – Word, Excel, SharePoint)
• Excellent people skills communication and interpersonal skills, with the ability to communicate and collaborate with employees, potential employment candidates and various service providers
• Strong organizational skills with the ability to multi-task and prioritize effectively
• Detail-oriented mindset with a commitment to accuracy
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proactive problem-solver with a positive attitude and willingness to learn
• Onsite, in-office, Monday to Friday 8AM-5PM

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Human Resources, and Strategy/Planning

• Industries

  Construction, Building Construction, and Business Consulting and Services

Referrals increase your chances of interviewing at KALCON by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Tuition assistance

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