Area Administrator

900 Insituform Technologies, LLC; Charlton (MA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Full benefits package with medical, Rx

401k matching

Tuition assistance

Paid time off

Job summary

900 Insituform Technologies, LLC is seeking an administrative professional to enter data, process reports, and manage invoicing. The role involves monitoring job costs, preparing customer invoices, and handling collections to ensure timely cash flow.

The candidate will also track timesheets, maintain DOT logs, manage supplies, and support hiring and onboarding activities. JD Edwards and construction-management software experience are pluses for this position in Charlton, MA.

Qualifications

• Associate in finance or accounting preferred.
• Minimum two years of related recordkeeping experience in the construction industry and/or equivalent combination of education and experience.

Responsibilities

• Enter data and process reports through JD Edwards.
• Monitor actual vs. forecast job costs routinely during the month.
• Prepare Customer invoices and make collection calls to clients.
• Monitor timesheets for all personnel through Time Management software.
• Maintain DOT Qualification File and Daily DOT Driver Logs for crew personnel.

Skills

Excel

Report writing

Organization

Invoicing math

Presenting info

Education

Associate in finance or accounting

Tools

JD Edwards

Construction Management software

Job description

nsituform Technologies, LLC, a subsidiary of Azuria Corporation, is a leading worldwide provider of cured-in-place pipe (CIPP) and other technologies and services for the rehabilitation of pipeline systems. Insituform’s businesses consist of sewer, drinking water, and energy and mining pipeline rehabilitation and protection. The company provides cost-effective solutions to remediate operational, health, regulatory and environmental problems resulting from aging and defective pipelines. Insituform’s technologies allow its customers to avoid the extraordinary expense and extreme disruption that can result from traditional "dig and replace" methods. For more details, visit www.insituform.com

Responsibilities

• Enter data and process reports through JD Edwards
• Monitor actual vs. forecast job costs routinely during the month
• Prepare Customer invoices and make collection calls to clients
• Monitor timesheets for all personnel through Time Management software
• Maintain DOT Qualification File and Daily DOT Driver Logs all crew personnel (25-30 crew members)
• Process and track expense reports, company credit cards and receipts for all personnel
• Manage and distribute all consumable orders for crews
• Manage and maintain all supplies for the business unit
• Process insurance forms and subcontractor documentation
• Confirm quantities and coordinate payment for subcontractors, vendors and suppliers
• Provide administrative support for personnel hiring/termination, training and record maintenance
• Provide direct support to all crew personnel
• Daily accountability to both in-house Management and Corporate overseers
• Occasional travel for training and to support other business units

Qualifications

• Associate in finance or accounting preferred
• Minimum two years of related recordkeeping experience in the construction industry and/or equivalent combination of education and experience is required
• Solid experience in all Microsoft Office programs especially Excel
• Aptitude to make demand calls for cash collection and in-house driver log submission
• Must be well organized and able to create systems to complete/track tasks most efficiently
• Must have the ability to manage multiple tasks simultaneously
• Ability to write reports, business correspondence, and procedure manuals
• Experience with JD Edwards and Construction Management software a plus
• Ability to calculate amounts such as cumulative invoicing, retainage, discounts, interest, commissions and percentages
• Must be able to effectively present information and respond to questions from groups of managers, clients, customers, and the general public
• Must be able to solve problems with practical solutions and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Must have a current valid driver's license

Benefits

• We offer a competitive salary with career growth opportunities and a full benefits package including medical, dental, and vision Insurance, prescription drug coverage, 401k matching, tuition assistance, overtime pay, paid time off, and much more

Equal Opportunity

Azuria is an Equal Opportunity Employer.

Equal opportunity is a sound and just concept to which Azuria is firmly bound.

Azuria will not engage in discrimination against, or harassment of, any person employed or seeking employment with Azuria on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

VEVRAA compliant – priority referral Protected Veterans requested.

Azuria Water Solutions and portfolio of trusted brands are the leading providers of technology-enabled solutions for the water industry. Since 1971, the company has remained at the forefront of sustainable, cost-effective products and technologies to address aging water pipeline infrastructure.

Learn more at Azuria.com.