Office Administrator

Seyfarth Shaw LLP; Houston (TX); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking an Office Administrator to oversee the daily operations of its Houston office. This role involves collaborating with leadership and managing support teams to ensure efficient office functioning. The ideal candidate will bring extensive leadership experience, particularly in a legal or professional services setting, and possess strong skills in human resources and project management. Join a dynamic team where your contributions will enhance the firm's commitment to excellence and client satisfaction.

Qualifications

• 7+ years of leadership experience in a legal or professional services organization.
• Strong background in human resources and project management.

Responsibilities

• Manage day-to-day operations of the Houston office.
• Collaborate with HR for recruiting and performance management.
• Supervise office support teams and oversee facilities management.

Skills

Leadership

Human Resources Management

Project Management

Communication Skills

Budget Management

Education

Undergraduate Degree in Business Administration

Degree in Management

Degree in Human Resources

Tools

Microsoft Office Suite

Job description

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Direct message the job poster from Seyfarth Shaw LLP

Regional Staff Recruiting Manager - West Coast

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work in a friendly and professional environment, with state-of-the-art technology, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As the Office Administrator, you will manage the day-to-day operations of the Houston office. You will work in partnership with the Office Managing Partner and national departments to deliver superior support services and business results. You will be a member of the Office Administrators’ team and report directly to the Principal Administrator.

The Day-to-day

On any given day, you will be working with firm leadership, Partners, local office personnel and business colleagues on a variety of requests and projects. You will:

• Work in partnership with the Office Managing Partner to manage, oversee and support day-to-day operations of the office
• Create and manage to the annual budget as well as drive financial results for the office
• Collaborate with human resources, payroll and benefits to provide local support in recruiting, onboarding and performance management
• Provide performance management including coaching, mentoring and assisting with professional development of local department support staff
• Supervise office support teams, including legal support assistants, paralegals, reception, office services, facilities, and coordinate with national managers in areas such as technology support and information governance
• Oversee facilities management, including space planning, design, and renovations, purchasing and inventory control
• Plan social events and coordinate with the marketing team on local client events and marketing initiatives
• Demonstrate active participation in team assignments, law firm networking, and self-development opportunities
• Occasionally travel, including to other offices of the firm

You Have

• An undergraduate degree in Business Administration, Management, Human Resources or other related discipline strongly preferred
• A minimum of 7 years previous leadership experience in a legal or other professional services organization required
• Strong human resources and project management background preferred
• Advanced Microsoft Office suite and related technologies with working knowledge of Word, Excel and Power Point
• Excellent management/leadership skills, strong oral and written communication skills

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: EEO poster.

This position is based in Houston, TX 77002

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Law Practice