Office Administrator

Chamber of Flowood & Visitor Center; Flowood (MS); On-site; USD 40,000 - 45,000; Full time

Job summary

The Chamber of Flowood & Visitor Center is seeking a dedicated Office Administrator to enhance the daily operations. The role involves crucial administrative support, event coordination, and communication with members and visitors, demanding strong organizational skills and proficiency in Microsoft Office. This full-time position offers the opportunity to contribute positively to the community and support a vibrant team.

Qualifications

• Administrative or office experience preferred.
• Detail-oriented and highly dependable.
• Ability to handle multiple tasks and work independently.

Responsibilities

• Provide administrative, clerical, and organizational assistance.
• Assist with planning and logistics for Chamber events.
• Maintain organized filing systems and handle general inquiries.

Skills

Organizational skills

Communication skills

Interpersonal skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

QuickBooks

Canva

CRM systems

Job description

3 days ago Be among the first 25 applicants

Location: Chamber of Flowood & Visitor Center

Status: Full-Time

To apply, please send resumé and references to [e-mail].

Position Summary:

The Office Administrator supports the daily operations of the Chamber of Flowood by providing administrative, clerical, and organizational assistance. This position plays a key role in maintaining office efficiency, supporting member services, assisting with event coordination, and ensuring smooth internal operations.

Key Responsibilities:

Administrative Support

• Greet and assist members, visitors, and callers in a professional manner
• Answer phones, respond to emails, and manage general inquiries
• Maintain organized filing systems (digital and paper)
• Schedule meetings, prepare agendas, and take meeting minutes

Office Management

• Monitor office supplies
• Handle mail, deliveries, and office correspondence
• Ensure office cleanliness and organization
• Maintain calendars for staff and community events

Membership & Communication

• Assist with membership renewals, invoicing, and database updates
• Send member communications (emails, newsletters, event reminders)
• Help update the Chamber’s website and social media pages

Event & Program Support

• Assist with planning and logistics for Chamber events (luncheons, ribbon cuttings, networking events)
• Track RSVPs, registrations, and payments
• Support setup, teardown, and on-site coordination as needed
• Process invoices, deposits, and simple bookkeeping tasks
• Work with Executive Director on budget tracking

Qualifications:

• High school diploma or equivalent
• Administrative or office experience
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with QuickBooks, Canva, Constant Contact, or CRM systems a plus
• Strong organizational, communication, and interpersonal skills
• Ability to handle multiple tasks and work independently

Preferred Attributes:

• Detail-oriented and highly dependable
• Passion for community involvement and small business support
• Familiarity with Chamber or nonprofit organizations is a plus

To apply, please send resumé and references to [e-mail].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civic and Social Organizations

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