Office Administrator

Michelle Wenitsky Interior Design; Devon (PA); On-site; USD 40,000 - 52,000; Full time

Job summary

Michelle Wenitsky Interior Design, a Philadelphia Main Line luxury residential design firm, seeks a full-time Office Admin to support procurement, billing, and office operations. Ideal candidate is self-motivated, detail oriented, and organized with strong communication and computer skills.

Responsibilities include creating purchase orders, handling AP/AR, tracking orders, coordinating vendor deliveries, and maintaining office inventory.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 2–3 years of administrative and procurement experience.
• Proficiency with MS Office and QuickBooks.
• Strong communication, organization, and attention to detail.

Responsibilities

• Coordinate procurement and billing tasks, daily reports and accounts payable/receivable.
• Prepare purchase orders for client FF&E with vendors and manufacturers.
• Track orders and coordinate deliveries; liaise with vendors to meet timelines.
• Maintain inventory and office organization; support staff as needed.
• Assist with additional duties as required.

Skills

Communication skills

Organization

Detail oriented

Education

High school diploma

Bachelor’s degree preferred

Tools

MS Office

QuickBooks

Purchasing & procurement software

Job description

Michelle Wenitsky Interior Design, a growing Philadelphia Main Line interior design firm specializing in luxury residential design, seeks a full-time Office Admin. If you are a self‑motivated, analytical, detail oriented, and energetic individual, this opportunity is for you!

Responsibilities

• Responsible for coordination of all procurement and billing tasks including but not limited to, daily reports, accounts receivable entries, preparing accounts payable for accountant, and coordinating occasional travel for designers.
• Coordinate procurement process including, creating detailed purchase orders to vendors & manufacturers for all client FF&E - (furniture, fixtures, and equipment), follow through on CFA’s, strike offs, and final details needed to facilitate our custom orders with vendors.
• Tracking all orders as well as coordination of deliveries. Partnering with vendors and manufacturers to meet timelines while ensuring quality of all items delivered.
• Developing and detailing of the care and maintenance information on FF&E for each client at installation.
• Maintain organization of inventory and office, including supplies, documents, and samples.
• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required.
• Performs other related duties as assigned.

Qualifications and Competencies

• High school diploma, bachelor’s degree preferred
• 2-3 years of administrative experience and procurement experience
• MS Office
• QuickBooks
• Experience with purchasing and procurement process
• Must have impeccable communication skills
• Must be organized, focused, and thorough
• Must be detail‑oriented in a fast‑paced environment
• Personal Effectiveness/Credibility
• Candidate must own a vehicle for out-of-office project research, site visits and miscellaneous tasks

About the Company

Michelle Wenitsky Interior Design offers exceptional interior designs for sophisticated clients who desire to have their taste reflected in spaces that are comfortable, functional and stylish. With a focus on creating a signature style for every client, MWID gives them living spaces that create a recognizable experience of beauty. Since 1998, Michelle and her experienced and passionate design team have become known for their impeccable attention to detail, the seamless management of projects, the stunning final results, and perhaps most importantly, their ability to really listen to their highly valued clients. With their warm approach, they have taken on design challenges in traditional, transitional and very modern aesthetics for primary residences in the Main Line and Philadelphia region to vacation homes in New Jersey, Maine, California, Florida and other desirable destinations around the country.