Office Administrator

The Law Office of Bryan Fagan; Dallas (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading law office in Dallas is seeking an Office Administrator to support office operations and staff. The ideal candidate will have strong organizational skills and experience in administrative roles, contributing to the delivery of exceptional legal services. Benefits include health insurance, 401(k) matching, and a Monday to Friday schedule.

Benefits

401(k) and matching

Dental insurance

Health insurance

Life insurance

Vision insurance

Qualifications

• 2+ years of experience as an office administrator or similar role.
• Strong time management and communication skills.
• Proficient in office software and Google Suite applications.

Responsibilities

• Ensure smooth day-to-day office operations.
• Manage office inventory and supplies.
• Assist with scheduling and clerical tasks.

Skills

Time management

Communication

Attention to detail

Customer service

Tools

Google Suite

Job description

The Law Office of Bryan Fagan excels in family law, estate planning & probate, and criminal law, based in Houston, TX.

We have (8) offices: (5) in Houston, and one each in Dallas, Austin, and San Antonio, with more offices on the way! Our mission is to serve as trusted advisors and advocates for families navigating divorce, estate planning, probate, and criminal matters; ensuring we meet the unique needs of our clients with excellence and dedication.

We are seeking a Office Administrator to join our team in the Dallas office to support office operations and staff. In this role, you will be essential in ensuring the smooth operation of our office, providing exceptional support to our leaders, employees, and clients. Your organizational skills and attention to detail will significantly contribute to our mission of delivering outstanding legal services.

Responsibilities

1. Ensure proficient and smooth day-to-day office operations.
2. Manage the upkeep and setup of the office, including purchasing, equipment and supplies setup, and maintaining accurate inventory levels.
3. Support office moves within the area.
4. Interface with vendors.
5. Support office activities and ensure efficient workflow throughout the office.
6. Maintain organized filing systems and manage clerical tasks as needed.
7. Assist with scheduling appointments and managing calendars for supervisors, legal teams, and clients.
8. Take on simple delegated tasks from supervisors.
9. Provide excellent customer service by promptly addressing client inquiries and concerns.
10. Utilize Google Suite for document management, communication, and collaboration.

Minimum Qualifications

• 2+ years of proven experience as an office administrator or in a similar administrative role.
• Strong time management skills with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills, including phone etiquette.
• Familiarity with Google Suite applications, including calendaring appointments between clients, legal teams, and internal partners, is preferred.
• Proficient administrative skills with attention to detail.
• Proficiency in office software and computer literacy.

If you are ready to contribute to a dynamic legal team dedicated to helping families through challenging times, we invite you to apply for the Office Administrator position at the Law Office of Bryan Fagan today!

Benefits include:

• 401(k) and matching
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8-hour day shift, Monday to Friday